Receptionist/Administrative Assistant

Job Summary

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and proficient in office management, with a passion for creating a welcoming environment and supporting team efficiency. This paid position offers an exciting opportunity to build your administrative skills while contributing to a professional, friendly workplace.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, managing front desk operations efficiently
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Manage and calendar coordination using Microsoft Office and Google Workspace tools
• Perform data entry tasks with high accuracy, maintaining organized filing systems and digital records
• Assist with bookkeeping activities using QuickBooks, including invoicing and expense tracking
• Support office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
• Provide excellent customer service by addressing inquiries via phone or email, ensuring client communication is clear and professional

Requirements

• Proven experience in office administration or clerical roles, ideally within Homeless shelter office reception settings
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry software
• Familiarity with QuickBooks or similar bookkeeping programs is a plus
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional phone etiquette and communication skills; bilingual abilities are highly desirable
• Experience managing multi-line phone systems and handling front desk responsibilities effectively
• Demonstrated ability to proofread documents carefully and maintain high levels of accuracy in all tasks
• Knowledge of office management practices, including filing systems, calendar management, and document processing
• Technical proficiency with productivity software and general computer literacy required for daily operations
• Personal assistant experience or medical/dental receptionist background is advantageous

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on providing outstanding support while fostering a welcoming atmosphere for clients and colleagues alike. This is more than just an administrative role — it’s an opportunity to grow your career in a supportive environment that recognizes your contributions.

Pay: $17.00 - $18.50 per hour

Expected hours: 40.0 per week

Work Location: Remote