WFH Senior Executive Assistant – Calendar & Operations Management

Job Overview

Our client, a dynamic uniform business based in Ireland, is seeking a highly organized and proactive Senior Executive Assistant – Calendar & Operations Management. In this role, you will serve as the right hand to a direct leader, ensuring their day runs smoothly and efficiently. We are looking for a natural leader with the confidence to “manage up”—someone who can take ownership of the Executive’s calendar, push back when necessary, and ensure critical tasks are completed on time.

Schedule

• 7:00am - 9:00am & 2 hours during the afternoon as necessary; Ireland time zone

Responsibilities

• Calendar Leadership: Proactively manage and lead the Executive’s calendar. Act as a gatekeeper, confidently pushing back on non-essential requests to protect the Executive’s time and prioritize key objectives.
• Executive Support: Report directly to the Executive, ensuring seamless communication, organized task management, and flawless execution of daily operations.
• Technology & AI Utilization: Leverage Microsoft tools to draft, organize, and manage communications and documentation. Responsibly utilize AI tools to streamline workflows, draft communications, and improve overall efficiency.
• Task Management: Track open items and deliverables, following up with internal and external stakeholders to ensure all tasks are completed on schedule.

Requirements

• Experience: Extensive, proven experience reporting directly to an Executive, Founder, or senior leader.
• Personality & Working Style: A natural leader who is confident, assertive, and comfortable working closely with a direct leader.
• Organizational Skills: Exceptionally organized with a meticulous eye for detail and the ability to juggle multiple competing priorities.
• Tech Stack: Strong familiarity with Microsoft tools (Word, Excel, PowerPoint, Outlook, Teams, etc.).
• Forward-Thinking: Proficient in using AI tools responsibly to enhance productivity.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the “Apply” button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we’ll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.