Office Manager

Office Manager / Administrative Operations Manager

AEC Systems
Springfield, MO | Hybrid
Full-Time | $25–$28 per hour

About AEC Systems

AEC Systems is a growing company working across the United States on EV charging infrastructure and related construction projects. We work with contractors, vendors, project teams, and customers to keep projects moving from planning through completion.

We are looking for an organized, dependable, and proactive Office Manager to support company ownership, accounting, project operations, vendors, and field personnel.

Must Have

• QuickBooks Desktop experience — REQUIRED
• Strong Excel skills
• Proficiency with Microsoft Word
• Ability to manage complex calendars, book travel, and coordinate meetings
• Experience processing invoices, tracking basic budgets, and handling expense reports
• Strong organizational and time-management skills
• Excellent attention to detail
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and take initiative

Responsibilities

• Manage day-to-day office and administrative tasks
• Support company ownership and accounting
• Process and organize invoices, expenses, and financial documentation
• Track approvals, budgets, and outstanding items
• Manage calendars, meetings, and travel arrangements
• Maintain organized company, project, and vendor records
• Assist with vendor and contractor communication
• Collect and organize quotes, invoices, and other documentation
• Support project and operations teams with administrative needs
• Follow up on outstanding items to keep projects moving
• Help improve office processes and company organization
• Assist with special projects and other administrative needs as they arise

Preferred Experience

• Construction industry experience
• Electrical or electrical contractor experience
• EV charging / EV infrastructure knowledge
• Experience working with contractors, subcontractors, or vendors
• Experience with project management or construction software
• Experience working in a small or growing company
• Experience with Google Workspace

Industry experience is preferred, but we are willing to train the right person who has strong administrative skills, initiative, and a willingness to learn.

The Ideal Candidate

We are looking for someone who is organized, proactive, dependable, and resourceful.

The ideal candidate sees something that needs to be done and thinks:

“I’ll take care of it.”

You should be comfortable working in a fast-paced environment, managing changing priorities, solving problems, and taking ownership of your work.

Position Details

Pay: $25–$28 per hour
Position: Full-Time
Location: Springfield, Missouri
Work Arrangement: Hybrid

AEC Systems is an equal opportunity employer.

Pay: $25.00 - $28.00 per hour

Expected hours: 40.0 – 50.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance

Work Location: Hybrid remote in Springfield, MO 65806