Administrative Assistant (AU Construction Industry) with Sign-On Bonus

Position Title: Administrative Assistant (AU Construction Industry)

Schedule: Monday – Friday, 9:00 am - 5:30 pm NSW, AU Time or 6:00 AM – 2:30 PM PH Time

Holiday to follow: NSW, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home

Work Details: Full-time

Role Overview

We are looking for an organized, proactive, and detail-oriented Administrative Assistant to support our client based in NSW, Australian-based building and construction firm. In this role, you will help streamline daily office operations, manage financial records, coordinate project communication, and assist with digital marketing and website maintenance.

Key Responsibilities

· Bookkeeping & Finance: Manage day-to-day accounts, invoices, and expense tracking using Xero.

· Construction Management Software: Utilize Wunderbuild to track projects, manage documentation, and support job coordination.

· Email & Calendar Management: Handle incoming inquiries, organize executive/team calendars, schedule meetings, and coordinate correspondence.

· Digital & Social Media Management: Oversee and schedule social media content on Facebook and Instagram, manage basic Google Ads activities, and perform routine website content updates.

· General Administration: Maintain project files, prepare reports, and collaborate via Microsoft Office tools (Word, Excel, Outlook, Teams, etc.).

Required Experience & Qualifications

· Industry Experience: 2 to 3 years of proven administrative experience working directly with an Australian builder or a similar company within the construction/trades industry.

· Communication Skills: Excellent written and verbal English communication skills, with the ability to liaise professionally with Australian clients, trades, and suppliers through email.

· Software Proficiency:

o Hands-on bookkeeping experience using Xero.

o Familiarity or direct experience using Wunderbuild for construction workflows.

o High proficiency in Microsoft Office Suite (Word, Excel, Outlook, Microsoft Teams).

· Digital & Marketing Skills: Experience handling Facebook/Instagram content management, basic Google Ads execution, and website CMS updates.

· Organizational Attributes: High level of reliability, strong attention to detail, and the ability to work independently in a remote environment.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Join Us & Earn a ₱10,000 Sign-On Bonus!
In addition to competitive compensation and career growth opportunities, new hires may qualify for a ₱10,000 sign-on bonus after meeting employment requirements.

Job Type: Full-time

Pay: Php35,000.00 - Php45,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Work from home

Application Question(s):

• Are you willing to submit the pre-employment requirements (such as NBI clearance, medical tests, etc.)?
• What is your expected gross monthly salary (in PHP)?

Experience:

• Email & Calendar Management: 1 year (Required)
• Xero: 1 year (Required)
• Wunderbuild: 1 year (Required)
• Facebook/Instagram content management: 1 year (Required)
• Australian builder or a similar : 1 year (Required)

Work Location: Remote