Purchasing Assistant

The Purchasing Assistant provides administrative and operational support in the procurement of supplies, materials, equipment, and services needed by the school/institution. The position assists in coordinating with suppliers, processing purchase requests and orders, monitoring deliveries, and maintaining accurate purchasing records while ensuring that procurement activities are completed efficiently, accurately, and in accordance with institutional policies.

Key Responsibilities

• Assist in processing purchase requests, purchase orders, and other procurement-related documents.
• Coordinate with different departments regarding their purchasing requirements, specifications, and delivery schedules.
• Source and canvass products and services from accredited or potential suppliers.
• Request and compare quotations to ensure competitive pricing, quality, and appropriate terms.
• Communicate with suppliers regarding product availability, pricing, payment terms, and delivery schedules.
• Prepare and maintain purchasing documents, supplier records, quotations, purchase orders, and related files.
• Inspect delivered items and coordinate with the requesting department to verify quantity, specifications, and condition.
• Report discrepancies, damaged items, incomplete deliveries, or other supplier-related concerns to the appropriate personnel.
• Assist in maintaining an updated supplier database and records of products, prices, and purchasing transactions.
• Coordinate with Accounting/Finance regarding invoices, delivery receipts, and other documents required for payment processing.
• Assist in monitoring inventory levels of commonly used school and office supplies and coordinate replenishment when necessary.
• Ensure that purchasing activities comply with the institution’s procurement policies, procedures, and approval processes.
• Maintain confidentiality and proper handling of procurement-related information and documents.
• Provide administrative support to the Purchasing/Procurement Department as needed.
• Perform other related duties that may be assigned by the immediate supervisor or management.

Qualifications

• High school/Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing/Procurement, or a related field is preferred.
• With at least 1 - 2 years proven or relevant purchasing, procurement, or administrative role, preferably in a corporate or manufacturing environment is an advantage.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational and administrative skills.
• Responsible, trustworthy, and able to handle confidential information
• Good communication and negotiation skills.
• Detail-oriented with strong accuracy in handling documents, prices, quantities, and records.
• Able to communicate and coordinate effectively with suppliers and internal departments.
• Ability to work independently and collaboratively within a team environment, demonstrating flexibility and adaptability to changing priorities.
• Willing to work from Monday - Saturday. (Hybrid Schedule)
• Willing to commute or work in BGC, Taguig
• Can start immediately/Immediately Available

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• On-site parking
• Promotion to permanent employee
• Work from home

Ability to commute/relocate:

• Taguig: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Can you start immediately?

Education:

• Senior High School (Preferred)

Experience:

• Purchasing Assistant: 1 year (Required)

Work Location: Hybrid remote in Taguig