Executive Personal Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Personal Assistant to provide exceptional administrative support to senior executives. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating high-level projects, and facilitating effective communication across teams. The ideal candidate will demonstrate proactive problem-solving, impeccable organizational skills, and a positive attitude to help our leadership team achieve their goals efficiently. This paid position offers an exciting opportunity to work in a fast-paced environment where your contributions directly impact the organization’s success.

Duties

• Manage and coordinate executive calendars, scheduling meetings, appointments, and business travel arrangements with precision and attention to detail.
• Handle all aspects of office management, including filing, data entry, and maintaining organized digital and physical records.
• Assist with event planning and organizing corporate or team events, ensuring seamless execution from logistics to follow-up.
• Provide comprehensive administrative support such as typing correspondence, proofreading documents, transcribing meetings, and preparing reports using productivity software like Microsoft Office and Google Workspace.
• Facilitate internal communication by managing multi-line phone systems, handling phone etiquette professionally, and acting as a liaison between executives and staff.
• Support bookkeeping and QuickBooks data entry tasks while maintaining confidentiality of sensitive information.
• Coordinate project activities across departments using project management tools; track progress and ensure deadlines are met.
• Prepare business travel itineraries, manage expense reports through DocuSign or similar platforms, and ensure timely submission of reimbursements.
• Utilize video conferencing software for virtual meetings; troubleshoot technical issues to ensure effective communication.
• Collaborate closely with C-suite executives to prioritize tasks, organize meetings, and streamline workflows for maximum productivity.

Experience

• Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced office environment.
• Demonstrated expertise in office management, including filing systems, data entry, clerical duties, and customer service skills.
• Strong background in event planning, project coordination, and managing complex calendars with Microsoft Outlook Calendar or Google Workspace.
• Proficiency in productivity software such as Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Docs, Sheets), QuickBooks for bookkeeping tasks, and video conferencing tools like Zoom or Teams.
• Excellent written and verbal communication skills with a keen eye for proofreading and transcription accuracy.
• Technical proficiency in handling multi-line phone systems, internal communication platforms, and office technology solutions.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Organizational skills that enable multitasking across various projects while maintaining attention to detail.

Join us as an Executive Personal Assistant if you thrive on organization, enjoy supporting leadership teams with enthusiasm, and are eager to contribute your skills to a vibrant professional environment!

Pay: From $27.18 per hour

Expected hours: 12.0 per week

Benefits:

• Employee assistance program
• Flexible schedule
• Parental leave

Work Location: Remote