Executive Assistant

About The Role The role supports senior executives at a fast-growing technology company, owning the calendars, communications, and logistics that keep leadership focused on the business. This is a fully remote position supporting executives across multiple time zones.

You will work at the center of a fast-moving organization: coordinating with finance, HR, and operations, managing sensitive information with discretion, and serving as a trusted extension of the executives you support.

Key Responsibilities

• Manage complex executive calendars across time zones, prioritizing requests and protecting focus time
• Book and coordinate domestic and international travel, including visas, itineraries, and expense reconciliation in Expensify or Coupa
• Run meeting logistics end-to-end: agendas, pre-reads, Zoom coordination, and follow-up on action items
• Draft, triage, and manage confidential correspondence in Gmail and Slack on behalf of executives
• Plan and execute offsites, board meetings, and team events, managing vendors, budgets, and logistics
• Own expense reporting, vendor invoices, and administrative workflows with clean documentation
• Build and maintain process docs, trackers, and SOPs in Notion or Confluence to keep the team organized

What We Are Looking For

• 3-6 years of executive assistant or office management experience supporting C-level leaders, ideally in tech
• Expert-level proficiency with Google Workspace, Zoom, Slack, and travel/expense platforms
• Track record of handling confidential information with absolute discretion and sound judgment
• Exceptional written communication; able to draft polished correspondence on an executive’s behalf
• Highly organized with the ability to juggle competing priorities and shift plans on short notice
• Bachelor’s degree or equivalent practical experience
• Bonus: experience supporting a distributed/remote leadership team, familiarity with board meeting logistics, or proficiency with scheduling tools like Calendly and Reclaim