Executive Assistant & Ops (Founding)

Founding Executive Assistant & Business Operations Support

TreyTech Studios Independent Contractor Project-Based Location Dallas, Texas NYC CA

Must currently reside in one of these locations.

About TreyTech

TreyTech is a technology, media, and business consulting studio for the future economy. Our five connected studios, Brand, Content, Experience, Digital, and AI Transformation, bring strategy, creative expertise, technology, and AI together through one coordinated platform.

As TreyTech prepares for incorporation and its next phase of growth, we’re building the operational foundation to support executive leadership, board relationships, technology integrators, strategic partners, and our growing Studio Pro Network.

The Opportunity

We’re seeking a highly organized, adaptable, and resourceful Founding Executive Assistant & Business Operations Support professional to support executive leadership during TreyTech’s founding and pre-launch phase.

This role focuses on executive administration, calendar management, board coordination, integrator communications, brand correspondence, Studio Pro Network support, AI-enabled workflows, and operational documentation.

You’ll thrive in a startup environment where priorities, platforms, and processes may evolve. We need someone who navigates ambiguity, adapts quickly, demonstrates executive presence, protects confidentiality, and consistently raises the bar.

This is strictly an executive support role. It does not own client engagements or replace the responsibilities of Engagement Managers or Project Managers. Administrative support for those teams may be provided, while project ownership and delivery remain with their designated leads.

Key Responsibilities

• Executive & board support: Manage calendars, meetings, correspondence, agendas, materials, action items, and follow-ups.
• Technology & scheduling: Coordinate calendar integrations, meeting invitations, scheduling platforms, and transitions between tools.
• Integrator & partner relations: Support communications with technology platforms, API integrators, suppliers, and strategic partners.
• Studio Pro Network: Coordinate monthly calls, recruitment communications, onboarding materials, announcements, and follow-ups.
• Internal coordination: Provide administrative support to Engagement and Project Managers without assuming project ownership.
• Brand communications: Support professional correspondence and social communications aligned with TreyTech’s brand standards.
• Global SOP development: Draft and maintain standard operating procedures for administrative workflows, scheduling, communications, documentation, and internal coordination.
• Global administrative network readiness: Develop processes, onboarding materials, and coordination standards for a future global administrative team that may ultimately report to a future Chief of Staff.
• AI-enabled administration: Use AI tools and workflows for research, drafting, documentation, and repetitive tasks, with appropriate human review.
• Pre-launch readiness: Support documentation, checklists, and administrative coordination as TreyTech prepares for incorporation and growth.
• Confidentiality: Protect executive, board, partner, supplier, and proprietary business information.

Who We’re Looking For

• Strong executive presence, professionalism, discretion, and sound judgment.
• Excellent organization, written communication, and follow-through.
• Comfort with ambiguity, evolving processes, and changing technology platforms.
• Experience with calendars, integrations, scheduling tools, and AI-assisted workflows.
• Ability to document processes and create repeatable procedures for distributed teams.
• A proactive, independent working style and commitment to TreyTech’s mission, values, and brand.
• Willingness to adapt, learn quickly, and uphold high standards.

Hardware Requirements

For the first six months, the contractor must provide their own Apple hardware and work within the iOS and macOS environments. Future hardware arrangements will be determined by TreyTech based on operational needs.

Optional Six-Month Chief of Staff Pathway

Candidates interested in broader leadership responsibilities may pursue an optional, milestone-based pathway toward a Chief of Staff role, with potential equity participation.

Advancement and equity are not guaranteed. Any pathway will depend on agreed milestones, performance, business n…