Administrative Assistant-Part Time

Part-Time Administrative Assistant — QuickBooks Invoicing and Inspection Reports

Company: JP Fire Safety LLC: Oahu,

Starting at $25 per hour, depending on experienceSchedule: Part-time; hours and work arrangement to be discussed

JP Fire Safety LLC is looking for a reliable, detail-oriented administrative assistant to help prepare fire sprinkler inspection reports and manage customer invoicing in QuickBooks Online.

This position involves preparing paperwork from field notes, test results, and existing templates. Fire protection experience is helpful but not required. Training will be provided on our report format.

Responsibilities

• Prepare fire sprinkler inspection reports using notes and test results supplied by the owner.
• Accurately enter service dates, equipment information, test results, and documented deficiencies.
• Create QuickBooks Online invoices using approved service descriptions and pricing.
• Submit reports and invoices to the owner for review before sending them to customers.
• Track payments and follow up on outstanding invoices as directed.
• Organize customer records, reports, invoices, and supporting documents.
• Ask for clarification when information is missing or unclear.

Qualifications

• Experience with QuickBooks Online invoicing.
• Strong attention to detail and accurate data entry.
• Clear written English and good communication skills.
• Comfortable working with PDF forms, documents, spreadsheets, and email.
• Reliable, organized, and able to meet agreed deadlines.
• Able to keep customer and business information confidential.
• Experience supporting a contractor or service business is a plus.

The owner will provide the technical findings and review and approve all inspection reports. This position does not involve performing inspections or independently determining whether systems pass or fail.

How to Apply

Please send your résumé or a brief summary of your experience, your availability, and your preferred work arrangement. Include details about your QuickBooks experience and any work preparing reports or contractor paperwork.

Shortlisted applicants may be asked to complete a small paid sample assignment.

Pay: $25.00 - $30.00 per hour

Benefits:

• Flexible schedule

Work Location: Remote