Area Admin Assistant

Requisition ID: 300145

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Port Arthur, TX

Extraordinary Teams Building Inspiring Projects Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world’s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview Port Arthur LNG, LLC (PALNG) is developing a Liquefied Natural Gas (LNG) production and export facility on a site located on the western shoreline of the Port Arthur Canal in Jefferson County, Texas. The project base scope will include two (2) identical LNG trains, two (2) LNG Storage Tanks, one (1) LNG Carrier Berth, and associated utilities/facilities. The Project is to be constructed on a parcel of land located along State Highway 87 south of Port Arthur, Texas, between the inner coastal waterway bridge and Keith Lake.

Job Summary I n this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision .
• Handles routine and complicated items independently and anticipates problems and changing priorities .
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; works with confidential information.
• Maintains a file of important matters for the executive’s attention upon return .
• Anticipates changing priorities and problems, alerting the manager as required.
• Coordinates travel arrangements and travel itineraries, prepares detailed expense reports using Concur or other expense report software, as required.
• Composes routine correspondence for appropriate signature, reviews outgoing correspondence to ensure accuracy and proper format, may be required to send documents to the client’s document management system.
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate .
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings .
• Assigns document numbers and enters into Bechtel electronic document management system.

Education And Experience Requirements Requires 2-4 years of related experience

Required Knowledge And Skills

• Intermediate to advanced skills in Microsoft Office suites.
• Working knowledge of Sharepoint.
• Working knowledge of Visio.
• Working knowledge of Concur.
• Excellent oral and written communication skills.
• Strong organizational skills; detail oriented.
• Experience interfacing with executive management and customers.
• Professional demeanor.
• Able to handle highly confidential information.
• Must be able to work independently.
• May be needed to work overtime with little or no notice.

Total Rewards/Benefits For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world’s toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustain…