Remote Assistant Project Manager & Operations Coordinator

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Job Title: Assistant Project Manager / Operations Coordinator

Location: Remote from Latin America

Position Type: Full-time

Salary: $1,500–$1,750 USD/month, depending on experience

Schedule: Monday–Friday, business hours Pacific Time

About the Client

Our client is a facilities services company that supports large organizations through the coordination, management, and execution of facility-related services across multiple industries and geographic regions.

They work with a broad network of vendors, subcontractors, and service providers to deliver efficient, high-quality operational support while maintaining strong communication, organization, and project execution standards.

Job Overview

The Assistant Project Manager / Operations Coordinator will support the project management and operations teams with project coordination, vendor communication, documentation, reporting, and administrative workflows.

This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable managing multiple moving parts in a fast-paced remote environment.

The ideal candidate must have native or near-native English communication skills, strong hands-on experience with Notion, and strong Excel skills. This person will help keep projects organized, documentation updated, vendors followed up with, and internal systems accurate and up to date.

Key Responsibilities

• Support Project Managers with day-to-day project coordination and operational tasks
• Communicate professionally with vendors, subcontractors, clients, and internal stakeholders
• Track project timelines, deliverables, pending tasks, and follow-ups
• Maintain and update project management systems, especially Notion
• Organize project documentation, contracts, proposals, invoices, and operational records
• Maintain detailed Excel spreadsheets, trackers, reports, and data records
• Review invoices, accounts, and financial records for accuracy
• Assist with scheduling, administrative support, and project follow-up activities
• Help ensure projects remain organized, compliant, and on schedule
• Collaborate closely with project managers and company leadership on operational initiatives

Must-Have Requirements

• Native or near-native English, both written and spoken
• Strong professional communication skills, especially by phone and email
• Strong hands-on experience using Notion for project tracking, workflows, documentation, databases, and task management
• Strong Excel skills, including maintaining trackers, organizing reports, working with formulas, and reviewing data for accuracy
• Experience in project coordination, operations coordination, administrative support, or a similar role

Preferred Qualifications

• Experience working with vendors, subcontractors, or external service providers
• Previous experience in facilities services, construction, maintenance, operations, or property-related services
• Basic accounting or bookkeeping knowledge
• Familiarity with contracts, invoicing, procurement, or vendor management workflows
• Experience supporting U.S.-based companies or clients