Administrative Services Assistant

Summary For more information on the Department of Justice and the United States Attorneys’ Offices, visit www.justice.gov/usao/

As needed, additional positions may be filled using this announcement.

Duties

Help

Responsibilities If selected for this position, you will join a well-respected team that is responsible for administrative and clerical support services. Typical work assignments will include:

• Ensures visitors are greeted, badges issued, properly recorded in appropriate logs, and escorted. Answers phones and transfer calls to appropriate staff.
• Routinely logs, sorts, and distributes mail and packages to appropriate departments or staff.
• Schedules appointments and arranges meetings.
• Develops and maintains basic reports, databases, or spreadsheet applications to store, manipulate, sort, and report information from office records.
• Provides technical assistance and processing support to the Administrative Division.
• Provides office automation support by using various software programs to create, edit, and edit a variety of correspondence, memoranda, and reports.
• Interacts with visitors and staff, and ensures effective customer service is their priority.

Requirements Help

Conditions of employment

• You must be a United States Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.

Qualifications GS-06: To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level which could have been gained in the federal, public, and/or private sector. Specialized experience is performing a wide range of routine administrative duties such as:

• performing clerical support in an office setting, including managing a front desk or general office operations (e.g., answering phones, assisting visitors, and handling mail);
• reviewing documents for accuracy and assisting with processing forms or requests;
• maintaining files and/or records;
• utilizing automated software to prepare documents, reports, correspondence, and/or other related materials.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/

Career Transition Assistance Plan (CTAP)- The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established rankin…