Traveling Executive Assistant

We are assisting a private organization with the search for an exceptional Traveling Executive Assistant to support an ultra-high-net-worth principal with significant domestic and international travel.

This is a unique rotational position designed for an experienced Executive Assistant who thrives in a fast-moving, highly confidential environment. The role combines executive support, personal support, complex travel logistics, correspondence, scheduling, and real-time problem solving while accompanying the principal throughout the United States and internationally.

The ideal candidate has previously supported an UHNW individual, family, private office, founder, or senior executive and has significant experience traveling directly with the person they support.

This role requires exceptional discretion, stamina, judgment, flexibility, and composure.

Key Responsibilities

• Travel extensively with the principal throughout the United States and internationally
• Manage complex, frequently changing travel arrangements and itineraries
• Coordinate transportation, accommodations, reservations, meetings, and other logistics
• Manage calendars, scheduling, correspondence, and communications
• Anticipate the principal’s needs and proactively address potential issues
• Coordinate closely with other Executive Assistants and members of the principal’s broader support team
• Manage expenses, documentation, and administrative responsibilities
• Handle a combination of professional and personal requests with discretion and sound judgment
• Troubleshoot travel and scheduling issues quickly and calmly
• Maintain exceptional confidentiality regarding the principal, family, activities, travel, and business interests
• Provide remote support to the Traveling Executive Assistant during non-travel rotations

Schedule and Travel:

This position operates on a six-week rotational schedule as part of a three-person Executive Assistant team:

Two weeks traveling: Accompany the principal and provide full-time support. Travel rotations can involve long working days, potentially up to approximately 14 hours, depending on the principal’s schedule.

Two weeks remote: Work remotely while supporting the EA currently traveling with the principal and managing ongoing administrative responsibilities.

Two weeks off rotation: Primarily personal time, with occasional light administrative responsibilities or responsiveness as needed.

The rotation then repeats.

Travel may include destinations throughout the United States, Europe, the Mediterranean, and other international locations.

Qualifications

• Significant Executive Assistant or Personal Assistant experience supporting an UHNW individual, family, family office, founder, or senior executive
• Extensive domestic and international travel experience
• Prior experience traveling directly with a principal or executive strongly preferred
• Demonstrated ability to manage complicated and rapidly changing travel logistics
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• High degree of discretion and demonstrated experience handling confidential information
• Calm, resourceful, and solutions-oriented under pressure
• Comfortable working independently and exercising sound judgment
• Flexible regarding responsibilities and willing to assist wherever needed
• Able to sustain long working days during travel rotations
• Comfortable working across time zones and adjusting quickly to changing schedules
• Valid passport and ability to travel internationally without restriction
• Additional language capabilities may be beneficial

Location: Candidates may be based in the United States or Western Europe, with a preference for candidates located on the U.S. West Coast.

Compensation and Benefits:

Base salary: $180,000-$230,000 DOE

Annual bonus: Eligible

Benefits: Comprehensive benefits package

Final compensation will depend on experience, qualifications, location, and overall fit.

Work Authorization

Candidates must be legally authorized to work from their home location and able to travel extensively within the United States and internationally as required.

About Hansell Tierney:

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not jus…