Executive Assistant to Vice President

Position:
Executive Assistant to Vice President

Job Description:
Why Youll Love This Role:
Strong businesses are built on strong support teams. At Arrow, our Business Support professionals help drive operational excellence by connecting people, improving processes, and enabling collaboration across our global organization. Whether youre supporting business operations, coordinating projects, or helping teams work more efficiently, youll contribute to continuous improvement, deliver exceptional service, and help build a more agile, connected, and innovative business.

What Youll Do:
Support Communication

• Professionally represent the Vice President in all interactions, demonstrating a respectful, team-oriented communication style.
• Serve as the primary point of contact between the VP and internal/external stakeholders—including senior executives, customers, suppliers, and their EAs.
• Own and manage communications and relevant follow-ups with direct staff and across Arrow leadership, ensuring clarity and timely completion of action items.
• Prepare, edit, and manage high-quality correspondence, reports, presentations, and meeting materials.
• Maintain strict confidentiality and discretion in all matters.

Calendar, Travel Administrative Excellence

• Manage a complex calendar across multiple time zones, aligning with strategic business priorities.
• Coordinate travel arrangements (domestic and international) and ensure detailed itineraries.
• Process and manage expense reports accurately and in a timely manner.

Coordination Meeting Management

• Plan, organize, and execute global and geo briefings—both in person and remote—ensuring all prep materials and logistics are managed.
• Lead scheduling and coordination for VP-level priorities including staff meetings, c-suite engagement, and high-stakes customer/supplier executive sessions.
• Prepare executive briefs and manage business content to support internal and external engagements.
• Attend selected meetings to track action items, follow up on commitments, and ensure progress.

Project Management

• Take ownership of special projects on an as-needed basis, managing from inception to execution.
• Examples include: Calendar logistics, Executive Sessions, Leadership Offsite planning, and other strategic initiatives.
• Track deadlines, delegate tasks as needed, and coordinate across teams to ensure delivery.

Who We Are Looking For:

• 5 -10 years of related experience in supporting Senior Leadership (VP level and above) in a large-enterprise setting
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Project management skills and being able to handle team initiatives from start to finish (i.e. self-starter)
• Marketing and creative savviness for presentations, reports, etc.
• Advanced written and verbal communication skills

Work Arrangement:
Hybrid: Tuesday, Wednesday, Thursday required office days for Panorama Office site; Monday, Friday-work from home.

What’s In It For You:
At Arrow, we recognize that financial rewards and great benefits are important aspects of an ideal job. That’s why we offer competitive financial compensation, including various compensation plans and a solid benefits package.

• Medical, Dental, Vision Insurance
• 401k, With Matching Contributions
• Short-Term/Long-Term Disability Insurance
• Health Savings Account (HSA)/Health Reimbursement Account (HRA) Options
• Paid Time Off (including sick, holiday, vacation, etc.)
• Tuition Reimbursement
• Growth Opportunities
• Discounted RTD Passes, with convenient office location off RTD Light Rail (Dry Creek Exit)
• On-site Café with Catering Option for Busy Lifestyles
• 24/7/365 On-site Gym and Lockers, Free for Use to All Employees!
• Bike Racks
• And more!

About Arrow:
We believe new technologies have the power to make life not only different, but better.

At Arrow, were helping make that future possible. We enable customers and suppliers to design and distribute technology around the world, connecting people, ideas, and innovation to solve real-world challenges.

Guided by our purpose of making the benefits of technology accessible to all, we provide expertise, solutions, and connections that help shape whats next. As a global technology solutions provider, Arrow offers opportunities to learn, c…