Executive Assistant & Office Manager

• We are seeking a highly organized and resourceful Executive Assistant to provide strategic and administrative support to Axion’s executive team, primarily the CEO.
• This individual will play a critical role in enabling leadership efficiency, maintaining organizational rhythm, and supporting key initiatives across the company
• This is an ideal role for someone who thrives in a fast-paced, high-accountability environment, exercises exceptional judgment, and is energized by working at the intersection of people, process, and impact
• Executive Support: Manage complex calendars, travel, and communications for the CEO with precision and discretion
• Operational Rhythm: Coordinate executive team meetings, all-hands, and board sessions, preparing materials, agendas, and follow-ups
• Cross-Functional Coordination: Serve as the connective tissue between leadership, investors, and internal teams to ensure timely execution and alignment
• Information Flow: Proactively manage inbound and outbound communications, ensuring clarity, prioritization, and confidentiality
• Project Execution: Support special projects across operations, finance, and recruiting, often owning initiatives end-to-end
• Culture & Communication: Partner with People and Ops teams to strengthen internal communications, team rituals, and Axion’s overall operating cadence

Benefits

• Employee stock option program
• Health Savings Account (HSA)
• Unlimited paid time off (PTO)
• Relocation support
• Commuter benefits
• Comprehensive healthcare coverage (100% of employee premiums covered and 70% for dependents)
• 12 weeks of paid parental leave (birthing parents)
• Daily lunch credit when you’re in the office (around $20/day)
• 401(k) plan with optional supplemental life, disability, and more- High discretion and sound judgment in managing sensitive information
• Strong familiarity with tools such as Google Workspace, Slack, Notion, and scheduling or project management platforms (e.g., Asana, ClickUp)
• A proactive, low-ego attitude; you thrive in environments that reward ownership, urgency, and impact
• Strong organizational instincts, able to anticipate needs, manage multiple priorities, and execute with rigor
• Exceptional written and verbal communication skills, with a high degree of polish and professionalism
• 5+ years of experience supporting C-level executives in fast-paced, high-growth environments (startups, tech, consulting, or finance experience strongly preferred)