Executive Assistant

I’m hiring a highly capable virtual EA who can run day-to-day execution across my personal and business life. This is a “high-trust operator” role: you’ll keep projects moving, maintain clean records for taxes, and bring strong research and judgment when decisions require digging.

This starts as a part-time contractor with room to grow if it’s a fit.

What you’ll own

• Executive support: calendar, inbox triage, scheduling, travel, follow-ups
• Project coordination: timelines, next actions, vendor/staff follow-up, documentation
• Finance admin + tax-ready organization: receipts, statements, folders, summaries, CPA requests
• Research & decision support: compare options, validate claims, summarize findings, recommend a best path
• Systems: simple workflows/SOPs and smart use of AI to increase throughput

The bar

I move fast and I’m particular about accuracy. You should be comfortable operating with urgency, verifying details, and providing clear recommendations—not just forwarding information.

Must-haves

• 5+ years supporting founders/executives virtually (EA/Chief of Staff-style execution)
• Strong organization: files, naming conventions, checklists, and reliable follow-through
• Excellent writing and judgment (can draft messages and handle sensitive matters)
• Comfortable handling finance-related admin and documentation (not financial advising)
• Confident researcher: can separate signal from noise and cite sources

Nice-to-haves

• Experience with healthcare small businesses such as chiropractic (clinic context is a plus)
• Automation comfort (Zapier/Make, SOP building, lightweight systems)

Logistics

• 20-30 hours/week, remote
• Some overlap with Pacific Time preferred
• Weekly recap: what moved forward, what’s blocked, what’s next

Job Types: Part-time, Contract

Pay: $25.00 - $35.00 per hour

Application Question(s):

• Why are you a good fit for this position?
• Tell me about your experience using AI and automations.

Work Location: Remote