Executive Assistant

Executive Assistant to the President

Position Summary

The Executive Assistant to the President provides high-level administrative and organizational support to the President for a bus sales environment. This role manages executive schedules, communications, travel, meetings, and special projects while serving as a professional liaison with customers, school districts, manufacturers, vendors, and internal stakeholders.

The ideal candidate is highly organized, detail-oriented, and professional, with experience supporting senior leadership.

Essential Duties and Responsibilities

· Manage the President’s calendar, appointments, meetings, and travel arrangements.

· Prepare correspondence, reports, presentations, meeting agendas, and executive communications.

· Screen and prioritize phone calls, emails, and inquiries.

· Coordinate executive meetings, customer visits, manufacturer meetings, and company events.

· Track action items and follow up on key projects and initiatives.

· Maintain confidential business, personnel, and customer information.

· Prepare expense reports and maintain executive records and filing systems.

· Serve as a liaison between the President and customers, school districts, manufacturers, vendors, and employees.

· Assist with special projects and other duties as assigned.

Qualifications

Required

· Minimum 5 years of Executive Assistant experience supporting senior leadership.

· Excellent organizational, communication, and time management skills.

· Ability to manage multiple priorities in a fast-paced environment.

· High level of professionalism, discretion, and confidentiality.

· Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

· Strong attention to detail and accuracy.

Preferred

· Experience in the bus, transportation, commercial vehicle, truck, fleet, dealership, automotive, or related industry.

· Experience in sales support, customer service, CRM systems, or sales administration.

· Familiarity with government bids, RFPs, school district purchasing, or municipal contracts.

Core Competencies

· Executive professionalism

· Organization and prioritization

· Communication skills

· Relationship management

· Confidentiality and discretion

· Problem-solving

· Attention to detail

· Adaptability and teamwork

Physical Requirements

· Prolonged periods of sitting and computer work.

· Occasional travel to company locations, customer sites, industry events, or manufacturer meetings.

· Ability to lift up to 25 pounds occasionally.

Fleet Solutions is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Pay: $75,000.00 - $85,000.00 per year

Work Location: In person