Job Closed
Executive Assistant
- Source: LinkedIn
- Hire With Near
- Remote
- United States
- Full-Time
- Mid level
Job Description
- Executive Assistant (Strategic Operations)
- Remote
- Compensation: $2,500–$3,500 USD/month
- Full-time, 40 hours/week, Contractor.
- Tech Stack: Google Workspace, Microsoft Office, CRM tools (HubSpot preferred)
- At Near, we connect top talent in Latin America with exciting remote opportunities at U.S.-based companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
- About the Company:
- Our client is an independent investment platform in the search fund / entrepreneurship through acquisition space, helping entrepreneurs acquire and scale lower middle-market businesses. They operate similarly to a private equity or venture capital fund and work as a lean, global, highly entrepreneurial team. With adaptability, autonomy, and strong judgment at their core, they are building exposure across industries, geographies, and investment strategies in a fast-growing asset class.
- About the Role:
- We’re looking for an Executive Assistant (Strategic Operations) who combines strong executive support experience with sound judgment, ownership, and adaptability. You’ll own calendar management, inbox prioritization, international travel coordination, and event logistics while supporting leadership with high-priority operational and deal-related workflows. This role requires someone who is proactive, highly organized, comfortable in a fast-paced and ambiguous environment, and able to make independent decisions with confidence.
- You Will:
- Compensation & Benefits:
- Compensation: $2,500–$3,500 USD/month
- Benefits: Fully remote, flexible start time, bring-your-own-device setup, company access to systems and tools provided, PTO policy to be confirmed
- Nice to Have:
- Familiarity with investment processes, deal flow, and financial terminology
- Experience preparing meeting briefs, presentations, or investment-related materials
- Familiarity with regulatory documentation or exchange-listing related processes
- Exposure to international stakeholders and global scheduling/logistics
- Prior experience in search funds, family offices, or finance-adjacent environments
- About You:
- Your Background:
- 4+ years of experience in Executive Assistant or senior executive support roles
- Extensive experience supporting C-suite leaders, founders, or managing partners
- Prior experience in private equity, venture capital, investment banking , or another high-deal-volume corporate finance environment (non negotiable)
- Strong experience in calendar management, inbox management, travel coordination, and executive support
- Proven experience planning and coordinating investor events, company happy hours, cocktail events, off-sites, or similar professional gatherings
- Strong understanding of prioritization, workflow management, and operating in high-volume environments
- High proficiency with CRM software, ideally HubSpot
- Strong proficiency with Google Workspace and Microsoft Office
- Excellent English communication skills — comfortable in a distributed, English-speaking environment
- Availability and responsiveness through the end of the New York business day ( 6:00 PM EST )
- Stable career history with strong tenure and evidence of long-term commitment
- Self-motivated, proactive, and highly organized
- Strong judgment and ability to make independent decisions
- Adaptable and comfortable with ambiguity and changing priorities
- Reliable, responsive, and calm under pressure
- Professional in client-facing and investor-facing communication
- Comfortable operating without rigid structure in an entrepreneurial environment
- Handle event coordination end-to-end when given a budget, location, and rough guest list or agenda
- Support workflow prioritization and executive operations so leadership can stay focused on deals and opportunities
- Manage CRM systems alongside the deal team and help keep information and data up to date
- Assist with meeting briefs, presentations, NDAs, and light deal-support tasks when needed
- Communicate professionally with investors, clients, and internal stakeholders across global markets
- Own complex calendar and diary management across multiple time zones
- Manage and triage executive inboxes, separating urgent action items from lower-priority follow-ups
- Coordinate international travel logistics, itineraries, and related expenses
- Plan and execute company happy hours, investor cocktail events, off-s…
Skills
- google-workspace
- workspace
- Hubspot
This job is no longer accepting applications.
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