Faith Formation Admin Assistant

Are you organized, mission-driven, and looking for meaningful part-time work in a welcoming Brooklyn parish?

Saint Augustine–Saint Francis Xavier (SASFX) is hiring a Faith Formation Admin Assistant to support our Director of Faith Formation across children’s catechesis and sacramental preparation. This is a behind-the-scenes role with real impact — managing communications, calendars, records, and follow-up so the Director can focus on pastoral ministry and the families we serve.

The right candidate is detail-oriented, self-directed, and comfortable juggling multiple priorities in a busy ministry environment. This position requires an active, practicing Catholic in good standing with the Church.

What You’ll Do

• Manage the Faith Formation email inbox and draft family communications
• Follow up with individuals who expressed interest in OCIA, baptism, or volunteering but didn’t schedule an appointment
• Manage the Director’s calendar and build the annual faith formation schedule
• Coordinate sacramental prep paperwork for First Communion, First Reconciliation, and OCIA cohorts
• Keep enrollment records current in Ministry Platform and mailing lists in Flocknote
• Track Safe Environment certification compliance for catechists and volunteers
• Maintain the volunteer and catechist roster; coordinate coverage when session leaders are unavailable
• Be present for Sunday Faith Formation sessions; confirm classrooms are running smoothly and tidy the parish room afterward

Required

• Active, practicing Catholic in good standing with the Church
• Strong organizational skills and warm, professional written communication
• Ability to manage multiple tasks independently and follow through without close supervision
• Proficiency with email, Google Workspace, and basic database or spreadsheet tools
• Reliable Sunday availability, September through May (sessions do not meet every Sunday)
• Must complete diocesan background check and Safe Environment training (VIRTUS) before starting Preferred
• Experience in a parish, school, nonprofit, or similar administrative or coordinator role
• Familiarity with Ministry Platform, Monday.com, or Flocknote — training provided
• Experience managing calendars or supporting an appointment-driven workflow
• Bilingual (English/Spanish) a plus

Compensation & Schedule

$20–$27/hour, commensurate with experience 16–18 hours per week; Sundays required during the program year

Flexible weekday hours coordinated with the Director

Start date: August 10, 2026

About SASFX Saint Augustine–Saint Francis Xavier is a vibrant dual-campus Catholic parish in Brooklyn, serving hundreds of families through children’s catechesis, sacramental preparation, OCIA, and adult faith formation. We are a welcoming, mission-driven community committed to forming disciples at every stage of life.

To Apply Email a cover letter and resume to Natalia Parra, Pastoral Associate & Director of Faith Formation, at [email protected]. Applications reviewed on a rolling basis.

Pay: $20.00 - $27.00 per hour

Work Location: In person