Executive Assistant

Executive Assistant

Division: Executive Support

Location: New York, NY 10001

Salary: $100,000 – $120,000

Schedule: Full-time, Monday-Friday, 8 am-5 pm with flexibility to work overtime and additional hours as needed. Flexibility for Hybrid 1-2 days.

Benefits: Health insurance (eligible after 90 days), PTO, sick days, 401K with employer match, and discretionary bonuses.

Position Overview

A private family office organization is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership.

The ideal candidate will have experience supporting executives in a fast-paced environment and possess exceptional judgment, discretion, and communication skills. This role requires a resourceful professional who can anticipate needs, manage shifting priorities, and work independently while maintaining the highest level of confidentiality.

Responsibilities

• Manage complex calendars, schedules, and meeting logistics for senior leadership
• Coordinate meetings, prepare agendas, gather background materials, and ensure executives are well-prepared
• Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and dining reservations
• Process expense reports, reimbursements, and related administrative documentation
• Draft, edit, proofread, and format correspondence, presentations, reports, and other business documents
• Coordinate conference rooms, visitor meetings, phone coverage, and hospitality arrangements
• Prioritize and manage multiple projects, deadlines, and competing priorities
• Serve as a liaison with internal teams, external partners, clients, and executive assistants
• Maintain organized files, records, and administrative systems
• Handle sensitive and confidential information with the utmost discretion
• Provide general administrative support and assist with special projects as needed

Qualifications

• Minimum of 7 years of executive administrative experience supporting senior leaders in a corporate environment
• Associate’s or Bachelor’s degree preferred
• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
• Experience with expense management and online travel booking systems
• Strong organizational, time management, and problem-solving skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced, high-pressure environment
• Resourceful, proactive, and able to work independently with minimal supervision
• Professional, polished, and collaborative approach
• High level of discretion and sound judgment
• Flexible and available outside of standard business hours when needed
• Valid US Work Authorization