Executive Assistant & Bookkeeper

About the Opportunity

We are seeking a highly organized, dependable, and proactive Executive Assistant &

Bookkeeper to work directly alongside the owner and operator of multiple local businesses

based in the Charlotte Beach area of Rochester, New York.

This is not a typical administrative position. You will serve as the right hand to a busy

entrepreneur, helping manage the day-to-day operations, finances, communications, and

organizational needs of several active businesses. Every day is different, and the role requires

someone who can adapt quickly, prioritize effectively, and stay organized while handling multiple

projects simultaneously. A

This position offers a unique opportunity to gain firsthand experience in all facets of owning and

operating small businesses. You will be exposed to real-world business management, financial

operations, customer relations, marketing initiatives, problem-solving, and strategic

decision-making.

Who We’re Looking For

This role is best suited for someone who enjoys a fast-paced environment and thrives when

there are multiple moving parts demanding attention at the same time.

The ideal candidate is:

●Highly organized and detail-oriented

●Able to prioritize tasks independently

●Comfortable managing competing deadlines

●Calm under pressure and able to adapt quickly

●Professional, trustworthy, and discreet

●Resourceful and solution-oriented

●Interested in learning how businesses are built, managed, and grown

This is not the right position for someone who requires constant direction or prefers a slow,

highly structured work environment.Responsibilities

Executive & Administrative Support

●Manage calendars, appointments, and scheduling

●Monitor and respond to emails and communications

●Assist with project coordination and follow-up

●Organize digital files, records, and business documents

●Coordinate vendors, contractors, and service providers

●Research projects and gather information as needed

●Assist with customer communications and business operations

●Handle a variety of administrative and special projects

Bookkeeping & Financial Administration

●Record and categorize business transactions

●Manage accounts payable and receivable

●Prepare and track invoices

●Reconcile bank and credit card accounts

●Maintain accurate financial records

●Assist with payroll and expense tracking

●Prepare reports and documentation for accountants and tax professionals

Preferred Qualifications

●Previous experience as an executive assistant, office manager, administrator, or

bookkeeper

●Experience with QuickBooks Online or similar accounting software

●Strong proficiency with Microsoft Office and/or Google Workspace

●Excellent written and verbal communication skills

●Ability to maintain confidentiality and professionalism

●Experience working in a small business environment is a plus

Working Style & Environment

This role operates in a fast-paced, high-responsibility environment supporting multiple active

businesses simultaneously. Priorities can shift quickly, and adaptability is essential.

The ideal candidate should be comfortable with:

●Receiving direct and constructive feedback

●Working through busy and sometimes high-pressure periods

●Adjusting quickly to changing priorities and new tasks●

Staying focused and composed when multiple issues arise at once

We value professionalism, resilience, and the ability to remain solution-oriented in dynamic

situations. Strong communication, emotional maturity, and the ability to stay organized under

pressure are key to success in this role.

What You’ll Gain

This position offers an uncommon opportunity to work directly with a business owner and gain

exposure to:

●Small business operations

●Financial management and bookkeeping

●Project management

●Marketing and customer relations

●Vendor and contractor management

●Strategic decision-making

●Business growth and development

For the right candidate, this role can provide valuable experience and insight into what it takes

to successfully own and operate multiple businesses.

Pay: $20.00 - $40.00 per hour

Ability to Commute:

• Rochester, NY 14612 (Required)

Work Location: In person