Executive Assistant, Full Time Days

Executive Assistant

Valley Presbyterian Hospital

Support Executive Leadership & Drive Organizational Excellence

At Valley Presbyterian Hospital, our leaders rely on exceptional administrative professionals to help advance our mission, strengthen governance, and support strategic initiatives. We are seeking an experienced Executive Assistant to provide high-level administrative support to the CEO, Executive Leadership Team, and Board of Directors while serving as a key liaison across the organization.

What You’ll Do

• Provide comprehensive administrative support to the CEO, Board of Directors, and executive leadership team
• Manage complex calendars, schedules, travel arrangements, meetings, and special events
• Coordinate Board and Committee meetings, including agenda preparation, meeting materials, minutes, room logistics, and follow-up on action items
• Serve as a liaison between executive leadership, the Board of Directors, physicians, staff, and external stakeholders
• Draft, review, and distribute professional correspondence, reports, presentations, and executive communications
• Screen and prioritize incoming calls, emails, correspondence, and requests, ensuring timely responses and follow-up
• Communicate executive directives and monitor progress on assignments and organizational initiatives
• Support project management activities by tracking deadlines, deliverables, and strategic priorities
• Maintain confidential records, meeting minutes, files, and administrative systems
• Coordinate executive expense reports, travel arrangements, invitations, and special events
• Update and maintain executive and Board-related information on organizational systems and intranet platforms
• Handle sensitive and confidential information with the highest level of discretion and professionalism

What You Bring

• Exceptional organizational, communication, and time management skills
• Ability to manage multiple priorities and competing deadlines in a fast-paced environment
• Strong business writing, editing, and presentation preparation skills
• Excellent interpersonal skills with the ability to communicate professionally with executives, Board members, physicians, staff, and community stakeholders
• Sound judgment, diplomacy, and discretion when handling confidential information
• Strong attention to detail and commitment to accuracy
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to work independently while anticipating executive and organizational needs

Experience

• Minimum five (5) years of Executive Assistant experience supporting senior executives required
• Experience supporting C-suite leaders, healthcare executives, or Boards of Directors strongly preferred

Education

• High school diploma or equivalent required
• Bachelor’s degree preferred

Requirements

• LA City Fire Card certification required within 30 days of hire

Why VPH

• Opportunity to work directly with executive leadership and the Board of Directors
• High-impact role supporting strategic organizational initiatives
• Mission-driven healthcare organization dedicated to serving the community
• Collaborative and professional work environment
• Competitive compensation and comprehensive benefits package

Apply today to join Valley Presbyterian Hospital and play a key role in supporting executive leadership and organizational success.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.