Executive Assistant

Title: Executive Assistant

Location: Toronto GTA, Canada

Work Model: Remote | May be required to work from the office approximately once per month

Role Type: Exclusive Opportunity

Position Overview

We are seeking an experienced Executive Assistant (EA) to provide high-level administrative and operational support to two senior leaders , one aligned to PST and one aligned to EST .

This is a high-visibility role requiring exceptional organization, discretion, communication, and the ability to manage competing priorities across multiple time zones. The ideal candidate will be comfortable working independently in a remote environment while serving as a trusted partner to senior leadership.

Key Responsibilities

• Provide comprehensive executive support to two senior leaders.
• Manage complex and dynamic calendars , including scheduling across PST and EST time zones .
• Coordinate internal and external meetings, appointments, and leadership engagements.
• Manage meeting logistics, agendas, preparation materials, and follow-ups.
• Handle sensitive and confidential information with a high degree of discretion and professionalism .
• Coordinate domestic and international travel arrangements , itineraries, accommodations, and expense reporting.
• Prepare, organize, and maintain executive-level documents, presentations, and reports.
• Monitor incoming communications and help prioritize requests requiring executive attention.
• Coordinate with senior stakeholders, cross-functional teams, and external partners.
• Track action items, deadlines, and follow-ups to ensure commitments are completed.
• Support leadership meetings, events, and organizational activities.
• Anticipate executive needs and proactively resolve scheduling and administrative challenges.
• Act as a trusted point of contact between executives and internal/external stakeholders.
• Support additional projects and administrative initiatives as required.

Required Qualifications

• 7+ years of Executive Assistant or senior-level administrative experience supporting executives, senior leaders, or C-suite stakeholders.
• Demonstrated experience managing complex calendars for multiple senior leaders .
• Strong experience coordinating across multiple time zones , particularly PST and EST.
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• High level of confidentiality, judgment, and discretion .
• Strong proficiency with Microsoft Office / Microsoft 365 , including Outlook, Teams, Word, PowerPoint, and Excel.
• Ability to work independently and effectively in a remote environment .
• Strong attention to detail and ability to anticipate needs before they arise.
• Professional, polished, and confident when interacting with senior executives and stakeholders.

Preferred Qualifications

• Experience supporting multiple senior executives simultaneously .
• Experience in a large technology, corporate, or enterprise environment.
• Experience working with executives across different geographic regions and time zones.
• Strong project coordination and follow-through skills.
• Experience handling confidential business information and executive communications.
• Toronto GTA-based with flexibility to attend the office approximately once per month .

Please let me know if this is something you would love to do, and help me with your updated resume. Feel free to reach out at [email protected] if you have any questions.

Thanks