Executive Assistant / Operations Assistant to COO

Benefits:

• 401(k) matching
• Bonus based on performance
• Company parties
• Employee discounts
• Health insurance
• Paid time off

About The Role I am looking for a highly organized, discreet, fast-moving Executive Assistant / Operations Assistant to support me across multiple businesses in legal, investing, and operations.

This is not a passive admin role. I need someone who can help me buy back time , reduce noise, protect my calendar, manage follow-through, and keep priorities moving without constant hand-holding.

You will work closely with me on inbox triage, scheduling, hiring coordination, action-item tracking, and day-to-day execution support.

What success looks like

• My inbox is organized and only the right items reach me
• My calendar is protected and priorities are scheduled intentionally
• Hiring moves faster and more cleanly
• Open loops are tracked and followed through
• I spend less time on coordination and more time on high-value work

Responsibilities

• Manage and triage inbox daily
• Draft routine email responses and flag only high-priority items
• Manage calendar, schedule meetings, and reduce unnecessary interruptions
• Track action items, follow-ups, and deadlines across multiple businesses
• Coordinate recruiting, candidate communication, interview scheduling, and hiring logistics
• Organize notes, files, and priority lists
• Prepare daily and weekly summaries of what needs attention
• Help keep office and operational tasks moving
• Follow up with team members and outside parties to ensure completion
• Assist with light research and administrative support as needed

Ideal candidate

• 5+ years supporting an executive, founder, attorney, investor, or operator
• Excellent written and verbal communication
• Strong judgment and discretion
• Highly organized and detail-oriented
• Able to prioritize fast without getting overwhelmed
• Comfortable working across multiple businesses and shifting priorities
• Calm, professional, and proactive
• Strong follow-through and accountability
• Comfortable with Google Workspace, calendars, spreadsheets, and modern tools
• Bonus: experience in law, real estate, recruiting coordination, or executive support in a fast-paced environment

This role is not for you if:

• You need constant step-by-step direction
• You struggle to prioritize when multiple things are moving
• You avoid follow-up or hard conversations
• You are only looking for a basic receptionist or front-desk style role

To apply

Please send:

• Your resume
• A short note explaining what kind of executive you support best
• An example of a chaotic situation you helped organize
• Your preferred compensation range
• Whether you are open to part-time trial leading to full-time