Administrative Assistant - Remote Position

About the Company

Sweeds focuses on providing reliable services through organized operations and responsive customer support. The company values professionalism, clear communication, and teamwork, while encouraging employees to take initiative and contribute to process improvements.

About the Role

Sweeds is seeking an organized and dependable Administrative Assistant for a full-time remote position. The role involves managing daily administrative tasks, coordinating schedules, maintaining digital records, handling communications, and supporting executives and team members with documentation and logistics.

The ideal candidate will have strong organizational skills, professional communication habits, and the ability to manage competing priorities independently. Discretion, accuracy, and reliable follow-through are important when handling administrative responsibilities and confidential information.

Key Responsibilities

•Schedule meetings, manage calendars, and coordinate appointments.

•Maintain digital records, organize files, and keep documentation accurate and accessible.

•Monitor incoming calls and emails, direct inquiries, and respond professionally to internal and external contacts.

•Prepare documents and other administrative materials to support daily operations.

•Assist with meeting preparation, travel arrangements, and other logistical needs as required.

•Provide executive and team-level administrative support.

•Use office productivity software and online tools to maintain organized workflows.

•Coordinate with colleagues across departments to support day-to-day business activities.

•Prioritize tasks, meet deadlines, and help identify opportunities to improve administrative processes.

Required Qualifications

•Strong administrative and clerical skills, including scheduling, document management, and record keeping.

•Professional phone etiquette and effective written and verbal communication skills.

•Proficiency with common office productivity tools, including word processing, spreadsheets, email, and video conferencing software.

•Ability to work independently in a remote environment, manage time effectively, and prioritize multiple tasks.

•Strong attention to detail, reliability, and discretion when handling confidential information.

•Ability to coordinate meetings, organize information, and provide consistent support to executives and team members.

Preferred Qualifications

•Previous experience in an administrative or support role.

•Experience with executive administrative tasks, including calendar coordination, meeting preparation, and travel or logistics support.

•An associate or bachelor’s degree in a related field.

•A proactive approach to identifying process improvements and supporting team collaboration.

Work Arrangement

•Employment type: Full-time.

•Work arrangement: Remote.