Executive Assistant - Remote

About the Company

Beginnings Credit Union is seeking an experienced Executive Assistant to support its Human Resources (HR) and Learning & Development (L&D) departments in collaboration with the Chief People Officer (CPO). This role combines executive support, reporting, training coordination, recruitment assistance, and employee engagement activities.

About the Role

The Executive Assistant will help keep HR and L&D operations organized, accurate, and on schedule. Responsibilities include preparing reports and dashboards for the Board of Directors, maintaining employee information across internal systems, coordinating training programs, supporting recruitment and onboarding, and managing the CPO’s calendar.

The ideal candidate is organized, proactive, and comfortable working independently while collaborating with colleagues at all levels of the organization. Strong communication, problem-solving, and time-management skills are essential.

Key Responsibilities

•Prepare monthly HR reports and dashboards for the Board of Directors.

•Prepare quarterly L&D and Internal Communications reports and dashboards for the Board of Directors.

•Audit and update HRIS, intranet, learning management systems (LMS), and other systems or lists to maintain accurate employee and organizational information.

•Manage and track internal education programs and annual training initiatives, including uploading courses, monitoring completion, and communicating with employees.

•Notify the HR Generalist of payroll adjustments related to training programs, as needed.

•Work with HR and L&D to develop new program materials.

•Assist with Education Committee activities.

•Support recruitment by managing job postings, checklists, employment verifications, and scheduling the two-day HR orientation.

•Coordinate and assist with employee onboarding activities.

•Create the quarterly L&D newsletter and track communications distributed by HR and L&D.

•Maintain compliance poster boards at all locations, provide electronic copies to remote employees, and administer the PosterGuard account.

•Manage the CPO’s daily and monthly schedule.

•Prepare agendas, take meeting minutes, and participate in HR, L&D, and committee meetings.

•Support employee engagement initiatives, including intranet and internal social media posts, Supervisor Program workshop logistics, volunteer submissions, and ordering and delivering items.

•Track HR and L&D expenses and process corporate card and expense reports for the CPO, HR, and L&D.

•Coordinate service award celebrations, employee communications, and gifts.

•Prepare and verify monthly employee birthday and anniversary lists for the CEO.

•Help keep the intranet updated.

•Coordinate HR engagement gifts and branded merchandise orders and deliveries.

Required Qualifications

•Equivalent to a high school education.

•Strong written and verbal communication skills, including the ability to communicate professionally with credit union members, colleagues, and vendors.

•Proficiency with Microsoft Office products.

•Ability to work independently and collaboratively.

•Strong organizational skills and the ability to manage multiple tasks and deadlines.

•Good problem-solving and analytical skills.

•Self-motivation and a willingness to learn.

Preferred Qualifications

•One to three years of similar or related experience.

•Ability to think strategically, prioritize competing responsibilities, and manage deadlines effectively.

Equal Employment Opportunity

Beginnings Credit Union is an equal opportunity employer. The organization provides equal employment opportunities without discrimination based on race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, marital status, age, national origin, citizenship, disability, veteran or military status, political beliefs, domestic violence victim status, familial status, genetic characteristics or status, or any other status protected by applicable law.

This policy applies to recruitment, hiring, compensation, training, apprenticeship, promotion, transfers, termination, and all other terms and conditions of employment.