Executive Assistant to the Executive Team

The Role:

We have an exciting opportunity for an experienced Executive Assistant to support our members of our Executive Team when they are working from the London Office, the Peterborough Office and when they are working remotely or on school visits. This will include proactive diary management, management of emails, planning and booking travel and submission of expenses, as well as supporting relevant committee meetings.

This is a full-time, permanent role based in our London Office in London Bridge, 2- 3 days per week with the remaining days based at home, if preferred. A degree of flexibility is required and you would be expected to be in the office when the Executive Team are present and for important meetings such as Committee meetings, Board meetings and Senior Leadership Team meetings.

About You

You will have significant experience of working at a Senior Executive Assistant level in a busy and demanding office and we are looking for someone with the following skills and experience:

• Excellent written and verbal communication skills, with the ability to write and edit written communications to all levels across the organisation.
• Confidence in working with colleagues at all levels of the organisation, including Headteachers and members of the Executive Team, influencing decisions and working practices.
• Significant experience of working at a senior Executive Assistant level in a busy and demanding office.
• Educated to A Level Standard (or equivalent), with a GCSE pass (or equivalent), in English and Maths.
• Excellent administrative skills, including minute taking, diary management and the ability to establish effective systems and processes.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
• Highly developed interpersonal and communication skills with the ability to deal with people at all levels within the organisation with tact and diplomacy.
• High level of initiative, efficiency and flexibility.
• Highly developed organisational skills with the ability to prioritise, multi-task and proactively manage own workload whilst working to deadlines.
• Judgement and decision-making ability.
• Confidentiality and discretion.
• Willingness to work as part of a team as well as on own initiative.
• Experience using AI tools to streamline administrative processes and improve efficiency (desirable).

Rewards and Benefits:

• Competitive salary.
• Contributory pension scheme.
• 26 days holiday
• Occupational sick pay, protecting you and your family.
• Competitive maternity, paternity, and adoption benefits.
• Group Life Insurance Scheme
• Westfield Health cash plan and extensive range of employee benefits for eligible staff
• Continuous Professional Development options that will be tailored to your needs.
• A supportive team across the country.
• We are open to requests for flexible working; and we encourage open and regular conversations about work-life balance.

Further information

This vacancy closes at midnight on the 5th July. Please note we reserve the right to close this vacancy early should we receive a large volume of applications.

First stage interviews will be on Thursday 16th July and second stage interviews will be on Monday 20th July.

For a confidential discussion about this role or the process, please contact the hiring manager via email at: [email protected]

If you are applying internally, please apply via your ESS account (Internal Vacancies page). You will be required to submit a personal statement with a summary of your experience that make you suitable for this role. There is a character limit of 4000-character limit (roughly one and a half to two sides of A4).