Remote Logistics Administrative Assistant

About Collins Freight Services

Collins Freight Services LLC is a growing logistics administration company providing professional back-office support to trucking companies, freight brokerages, warehouses, and third-party logistics providers.

We specialize in shipment administration, document management, operational reporting, and business support services.

We are seeking a dependable, detail-oriented Remote Logistics Administrative Assistant to join our growing team.

Position Overview

The Remote Logistics Administrative Assistant will be responsible for supporting daily administrative operations, maintaining accurate business records, managing documentation, and completing assigned tasks efficiently and professionally.

This position requires strong organizational skills, attention to detail, and the ability to work independently while following established company procedures.

Key Responsibilities

• Enter and update shipment information in transportation management systems (TMS).
• Collect, organize, and maintain bills of lading (BOLs), proofs of delivery (PODs), and other shipping documents.
• Assist with pickup and delivery appointment scheduling.
• Maintain customer and carrier administrative records.
• Monitor and respond to routine business emails.
• Follow up on missing paperwork and incomplete records.
• Maintain spreadsheets, databases, and administrative tracking systems.
• Prepare basic operational reports.
• Assist with warehouse and third-party logistics administrative documentation.
• Identify discrepancies and communicate issues requiring attention.
• Perform additional administrative duties as assigned.

Required Qualifications

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel, Word, and business email.
• Excellent written and verbal communication skills.
• Ability to work independently and meet deadlines.
• Accurate data entry and recordkeeping skills.
• Ability to handle confidential business information professionally.
• Reliable internet connection and a distraction-free workspace.
• Availability every Wednesday and Friday from 9:00 AM to 2:00 PM Eastern Time.

Preferred Qualifications

• Previous administrative or data entry experience.
• Familiarity with the transportation, logistics, or warehousing industries.
• Experience using TMS, WMS, or customer management software.
• Experience with Google Workspace or Microsoft 365.

Previous logistics experience is required

Compensation and Schedule

Pay: $20.00 per hour

Work Schedule:

• Wednesday: 9:00 AM – 2:00 PM ET
• Friday: 9:00 AM – 2:00 PM ET
• Total: 10 hours per week

This is a part-time remote position with a consistent weekly schedule.

Additional hours and advancement opportunities may become available as the company expands, but are not guaranteed.

How to Apply

Interested applicants should submit an updated résumé outlining their relevant work experience, administrative skills, and computer proficiency.

Selected candidates may be invited to complete a brief skills assessment and participate in an interview.

Collins Freight Services LLC is an equal opportunity employer.

Website: www.collinsfreightservices.com

Pay: $20.00 per hour

Expected hours: 10.0 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: Remote