Office assistant

Office Assistant

Job Summary
We are seeking a detail-oriented and proactive Office Assistant to support daily administrative operations. The ideal candidate will be responsible for managing client and phone communications, handling various office tasks, and ensuring smooth workflow within the office environment. This role requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple responsibilities efficiently.

Duties

• Communicate effectively with clients and respond promptly to inquiries via phone and email
• Manage client correspondence and coordinate appointments or meetings as needed
• Prepare, organize, and maintain spreadsheets related to office operations and project tracking
• Pull county permits and submit necessary paperwork to relevant counties for permit processing
• Send invoices to clients accurately and in a timely manner
• Manage financial records using QuickBooks, including invoicing and expense tracking
• Perform general office tasks such as filing, data entry, and document management
• Utilize computer skills to support various administrative functions and improve office efficiency

Requirements

• Proven experience working in an office environment with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication skills for client interaction via phone and email
• Ability to handle multiple tasks simultaneously with attention to detail
• Experience with pulling county permits and submitting paperwork is preferred
• Familiarity with QuickBooks or similar accounting software is a plus
• Strong computer skills and familiarity with general office equipment
• Reliable, proactive, and able to work independently as well as part of a team

This position offers an engaging work environment for individuals eager to contribute to efficient office operations while developing their administrative skills.

Pay: $23.60 - $28.42 per hour

Benefits:

• Flexible schedule
• Referral program

Work Location: Remote