Executive Assistant to the Managing Partner (Remote)

Job Title: Executive Assistant to the Managing Partner
Company: Cedar Tree Native Law

Location: Remote
Job Type: Full-Time

Compensation: $70,000-$85,000 annually, commensurate with experience and qualifications

About Cedar Tree Native Law

Cedar Tree Native Law is a Native American woman-owned law firm focused exclusively on serving tribal nations and Native communities. We advocate for tribal sovereignty, economic justice, natural resource protection, and Indigenous self-determination. If you’re looking for meaningful work that supports tribal governments and their communities, we want to hear from you.

Position Summary

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Managing Partner and help drive the day-to-day execution of firm priorities. This is a high-trust position for someone who can anticipate needs, manage competing priorities, keep projects moving, and bring structure and follow-through to a busy executive environment.

The Executive Assistant will serve as a key partner to the Managing Partner, coordinating communications, calendars, meetings, travel, special projects, and administrative priorities while helping ensure that important initiatives do not get lost in the day-to-day demands of running a growing law firm. The ideal candidate is an excellent communicator, comfortable working independently, able to handle confidential and sensitive information with discretion, and willing to take ownership of projects from start to finish.

This position requires someone who is comfortable operating in a fast-paced environment where priorities can change quickly. We are looking for a person who does not simply wait to be told what needs to be done, but who notices what needs attention, figures out how to move it forward, and follows through.

Responsibilities

Executive Support and Calendar Management

• Serve as a trusted administrative and operational partner to the Managing Partner, proactively anticipating needs and managing competing priorities
• Manage the Managing Partner’s calendar, including scheduling meetings, coordinating appointments, resolving conflicts, and protecting time for high-priority work
• Monitor and organize email and correspondence, flagging time-sensitive matters and drafting or preparing responses as directed
• Draft, format, proofread, and edit correspondence and other materials
• Coordinate travel arrangements, itineraries, registrations, and logistics
• Prepare agendas, meeting materials, presentations, reports, and other documents
• Attend meetings with the Managing Partner, take accurate notes, document decisions and action items, track follow-up through completion, and capture time entries promptly and accurately for billing

Project & Workflow Management

• Take ownership of project management in Monday.com, maintaining complete and current project information, knowing the status of active matters at all times, proactively identifying risks or delays, and holding team members accountable for deadlines, deliverables, and client needs
• Track firmwide initiatives, projects, deadlines, and follow-up items on behalf of the Managing Partner
• Coordinate special projects and initiatives from planning through completion, ensuring deadlines and deliverables stay on track
• Coordinate communications and follow-up among attorneys, staff, clients, vendors, and external partners
• Identify opportunities to improve administrative processes, organization, communication, and workflow

Firm Leadership & Business Development Assistance

• Support client, community, professional, and industry engagements, including coordinating logistics, invitations, materials, and follow-up
• Assist with meetings involving clients, prospective clients, tribal leaders, business partners, and other stakeholders
• Assist with preparation of proposals, presentations, RFP responses, and other business development materials, when needed
• Conduct research and gather information to support strategic planning, business development, and other firm initiatives, when needed

Administrative & Operational Support

• Maintain organized records, contact information, calendars, and other administrative systems
• Assist with administrative matters involving vendors, memberships, subscriptions, professional organizations, and other firm relationships
• Reconcile the Managing Partner’s credit card expenses and process related …