Executive Assistant to Chief Operations Officer

A well-established company with industrial operations across multiple California locations is seeking a sharp, reliable, and highly organized Operations Assistant to serve as a critical support resource to our Chief Operating Officer. This is a full-time, on-site role based in Newport Beach and is ideal for a detail-oriented professional who thrives in a fast-paced, multi-faceted environment.

This position pays $34–$36 per hour depending on experience. We are looking for a candidate who brings strong administrative and analytical skills, a high degree of professionalism and discretion, and the ability to manage competing priorities with minimal supervision. Prior experience in a construction, concrete, or industrial operations environment is a plus. A bachelor’s degree is preferred.

Responsibilities & Essential Functions:

• Serve as the primary point of contact for internal and external communications directed to the COO, including drafting, proofreading, and editing correspondence, reports, and presentations.
• Compile and distribute daily and weekly production yardage reports, plant production summaries, and Daily Summary and Hours reports for executive leadership and plant managers across all locations.
• Monitor fuel pricing trends, update daily fuel quote reports, audit fuel invoices, investigate discrepancies, and coordinate with vendors and sales representatives as needed.
• Maintain and track registrations for approximately 700 pieces of equipment, including preparing renewal lists, coordinating with plant locations, submitting renewals, and keeping vehicle records current.
• Collect, organize, and retain delivery tickets and operational documentation from plant managers; evaluate returned concrete classified as potential company error and process adjustments per company guidelines.
• Prepare expense reports, reconcile receipts, arrange travel itineraries, and manage other administrative tasks on behalf of the COO.
• Track project milestones and key initiatives to ensure deadlines are met and leadership is kept informed of progress.
• Coordinate purchasing of safety vests, PPE, and other supplies for all affiliated companies and operating divisions.
• Design and coordinate creation of signs, banners, notices, and visual materials for plant locations, safety programs, and operational needs.
• Handle sensitive and confidential information with the utmost discretion, demonstrating professionalism and integrity in all interactions with internal teams, vendors, and regulatory agencies.

Requirements:

• 3+ years of experience in an administrative, operations support, or executive assistant role; background in construction, concrete, or industrial operations is a strong plus.
• Bachelor’s degree in Business Administration or a related field preferred; equivalent work experience will be considered.
• Advanced proficiency in Microsoft Office Suite, particularly Excel; strong data entry, reporting, and spreadsheet management skills.
• Excellent written and verbal communication skills with the ability to interface professionally with executive leadership, plant managers, vendors, and regulatory agencies.
• Highly organized with strong attention to detail and the ability to manage multiple priorities, deadlines, and high-volume tasks in a dynamic work environment.

What we offer:

• Competitive hourly compensation of $34–$36 per hour based on experience.
• Competetive benefits package
• Direct visibility and partnership with senior executive leadership in a high-impact support role.
• A diverse and varied workload spanning administrative, operational, reporting, and vendor coordination responsibilities.
• A professional work environment in Newport Beach with a team that values integrity, reliability, and initiative.