Executive Assistant (contract)

At BNY, our culture allows us to run our company better and enables you to grow and succeed. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what is all about. Join us and be part of something extraordinary.

Job Summary: We are seeking an Executive Assistant to support senior leadership within BNY’s Product & Innovation organization. This highly visible role will provide administrative support to two to three senior executives, managing complex calendars, coordinating travel and expenses, facilitating meetings and events, and serving as a trusted partner across the organization.

The ideal candidate will be highly organized, adaptable, proactive, and comfortable operating in a fast-paced environment with a high degree of professionalism, confidentiality, and executive interaction.

This role is based in New York, NY and follows a hybrid schedule with 4 days onsite per week.

Key Responsibilities:

• Executive Support: Provide high-level administrative support to multiple senior executives, managing competing priorities while ensuring seamless day-to-day operations
• Complex Calendar Management: Coordinate and maintain highly active executive calendars, schedule meetings across multiple stakeholders, resolve scheduling conflicts, and manage changing priorities
• Travel & Expense Management: Arrange domestic and international travel, prepare itineraries, process expense reports, and support expense management
• Meeting Coordination: Organize executive meetings, prepare agendas and materials, coordinate logistics, and ensure follow-up actions are completed
• Event Planning & Coordination: Support team events, leadership meetings, town halls, offsites, and other organizational activities, including venue coordination, catering, and logistics management
• Administrative Operations: Maintain distribution lists, manage office supply needs, coordinate onboarding activities for new team members, and support day-to-day administrative processes
• Executive Communications: Facilitate communication between leadership, direct reports, and business partners while maintaining professionalism and confidentiality
• Project Support: Assist with ad hoc projects, presentations, reports, research activities, and special initiatives as assigned
• Stakeholder Management: Build strong working relationships across leadership teams and serve as a reliable point of contact for internal and external partners
• Information Management: Handle sensitive and confidential information with discretion while ensuring timely and accurate communication flow across the organization

Qualifications:

• 6+ years of experience supporting senior executives, managing complex administrative functions, or serving in an Executive Assistant capacity
• Proven experience supporting multiple senior leaders simultaneously in a fast-paced environment
• Strong calendar management experience, including coordinating complex schedules across multiple stakeholders
• Experience coordinating travel arrangements, expense reporting, and meeting logistics
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
• Strong attention to detail and ability to work independently with minimal supervision
• Bachelor’s degree

Preferred Experience:

• Financial services, banking, fintech, technology, or other fast-paced corporate environment experience
• Experience with expense management platforms
• Familiarity with AI tools such as ChatGPT, Copilot, Claude, or similar productivity technologies
• Experience onboarding new employees and supporting broader team operations

Why Join Us: This role offers the opportunity to work directly with senior leaders within BNY’s Product …