Executive Personal Assistant

Autotek is seeking a highly organized, professional, and proactive Executive Personal Assistant to support the owner in both business and personal matters. This role requires someone who can anticipate needs, solve problems independently, maintain strict confidentiality, and keep multiple aspects of a busy life and business running smoothly.

This is not an entry-level administrative position. We are looking for a highly capable individual who is articulate, resourceful, dependable, and able to think critically without constant direction.

Responsibilities:

-Executive Support

• Manage calendars, appointments, and scheduling
• Coordinate meetings and travel arrangements
• Screen calls, emails, and correspondence
• Prepare reports, presentations, and business documents
• Assist with project management and deadline tracking
• Conduct research and gather information as needed
• Serve as a gatekeeper and liaison between the owner, staff, vendors, and customers
• Handle confidential information with discretion

Financial & Administrative Support

• Maintain and manage records using QuickBooks
• Assist with bookkeeping, invoicing, and expense tracking
• Coordinate with accountants, vendors, and service providers
• Organize and maintain digital and physical filing systems
• Track subscriptions, contracts, and recurring obligations

Personal Assistance

• Coordinate personal appointments and scheduling
• Manage personal errands and vendor relationships
• Research and coordinate personal projects
• Assist with event planning and special projects
• Help organize personal and professional priorities
• Ensure important deadlines, commitments, and follow-ups are never missed

Required Qualifications

• Minimum 3 years of executive assistant, personal assistant, office manager, or similar experience
• Strong working knowledge of QuickBooks
• Excellent verbal and written communication skills
• Professional appearance and demeanor
• Exceptional organizational skills and attention to detail
• Strong critical-thinking and problem-solving abilities
• Ability to maintain confidentiality at all times
• Proficiency with Microsoft Office, Google Workspace, and modern business software
• Reliable transportation and dependable attendance
• Ability to work independently and make sound decisions

The Ideal Candidate

You are someone who:

• Can manage multiple priorities without becoming overwhelmed
• Thinks two or three steps ahead
• Solves problems instead of bringing them to others
• Is extremely organized and detail-oriented
• Communicates clearly, professionally, and confidently
• Can be trusted with sensitive business and personal information
• Takes ownership of responsibilities and follows through
• Is disciplined, reliable, and highly accountable

To Apply

Please submit:

• Resume
• Cover letter explaining why you would be an excellent Executive Personal Assistant
• Brief summary of your QuickBooks experience
• Professional references

Why Join Autotek?

We’re building something special. This role is ideal for someone who enjoys bringing order to chaos, solving problems, and becoming a trusted right-hand person to a business owner. If you’re highly organized, dependable, and take pride in helping others perform at their highest level, we’d love to meet you.

Pay: $30.00 per hour

Benefits:

• Retirement plan

Work Location: In person