Executive Assistant

Role: Executive Assistant

Location: Sherman Oaks or Mountain View , CA (Hybrid , 2 days onsite)

Duration: 8 Week Contract

8-week contract with a high possibility of extension and potential conversion to a full-time position

You will

• Support C & VP level leaders across our organization

• Manage complex executive calendars, balancing competing priorities

• Drive cultural engagement within your organization and site

• Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events

• Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables

• Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.)

• Support onboarding for new hires reporting to your leader(s)

• Communicate clearly and comfortably across multiple mediums with varying levels of seniority

• Coordinate complex international and domestic travel

• Other miscellaneous administrative responsibilities

You have

• Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s)

• Great communication: Communicate clearly, at multiple levels and with diverse audiences

• Team player: Work collaboratively and comfortably with teams–across all seniority levels. Collaborate with and support your peer EAs

• Nimble: Flexible and responsive as schedules, priorities and business landscapes change

• Proactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction

• Professional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature

• Exercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom’s core values

• Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail

• Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed

• Ability to leverage technology and emerging AI tools to improve efficiency, organization, and productivity