Executive Assistant to Entrepreneur (Future Chief of Staff)

Join us in this energetic role where your proactive approach will empower an innovative leader while sharpening your skills across diverse administrative functions. This is more than just an assistant position—it’s an opportunity to grow within a vibrant environment dedicated to excellence!

Position Overview

I am seeking a highly organized, proactive, and resourceful Executive Assistant who can help manage both my business and administrative responsibilities. This role will begin as a hands-on Executive Assistant position and is designed to grow into a Chief of Staff role for the right candidate.

The ideal candidate is exceptionally organized, an excellent communicator, a strong problem solver, and capable of managing multiple priorities with minimal supervision. A background in marketing, business operations, project management, or entrepreneurship is highly desirable.

Responsibilities Executive & Administrative Support

• Manage calendars, appointments, and scheduling
• Organize and prioritize daily, weekly, and monthly tasks- Schedules
• Take detailed meeting notes and create action plans
• Track deadlines, follow-ups, and outstanding items
• Maintain organized digital filing systems and records

Business Operations

• Assist with LLC management and administrative requirements
• Coordinate banking, financial documentation, and business paperwork
• Organize contracts, agreements, and compliance documents
• Research vendors, services, and business opportunities
• Track key projects and ensure timely completion

Research & Problem Solving

• Conduct research on business, legal, operational, and marketing topics
• Analyze information and provide recommendations
• Identify solutions to operational challenges
• Create reports and summaries for decision-making

Marketing Support (Preferred)

• Assist with marketing campaigns and strategy
• Manage social media and online presence
• Coordinate content creation and promotional activities
• Research growth opportunities and partnerships
• Track marketing performance and results

Qualifications

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proven problem-solving and critical-thinking skills
• Ability to work independently and take initiative
• Proficiency with Google Workspace, Microsoft Office, and AI tools
• Experience managing multiple projects simultaneously
• Background in marketing, operations, project management, or executive support preferred
• High level of discretion and professionalism

Ideal Candidate

You are someone who:

• Anticipates needs before being asked
• Thrives in a fast-paced entrepreneurial environment
• Enjoys creating order from chaos
• Is comfortable handling confidential information
• Can turn ideas into actionable plans
• Wants to grow into a leadership role

Growth Opportunity

This is not a traditional assistant position. The successful candidate will have the opportunity to grow into a Chief of Staff role, taking on increasing responsibility for operations, strategy, project management, and business growth.

Compensation

• Competitive compensation based on experience
• Performance-based bonuses
• Flexible work arrangements
• Significant growth opportunities

Pay: $22.00 - $30.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Experience:

• Executive administrative support: 2 years (Preferred)

Work Location: Hybrid remote in Buffalo, NY 14203