Executive Assistant / PA / Office Manager

Job Overview

Administrative Assistant / Personal Assistant / Office Manager

Company: Wagner Bespoke Travel

Location: Santa Monica, CA

Hybrid: In office 4 days per week, work from home 1 day per week, occasional assistance at home as well, also in Santa Monica

About Wagner Bespoke Travel:

Wagner Bespoke Travel is a luxury travel agency known for highly personalized service, trusted global hotel relationships, and thoughtful planning for discerning clients. We value organization, discretion, and proactive support behind the scenes. Check out our company instagram wagnerbespoke

The Role:

Seeking an Administrative Assistant / Personal Assistant / Office Manager to support daily operations and provide executive/personal assistant support to Eli Wagner. This role is central to keeping the business running smoothly and the office calm, organized, and welcoming.

Key Responsibilities

Administrative & Travel Support

• Create and manage client itineraries in AXUS based on advisor direction
• Prepare documents, confirmations, and internal materials
• Track and manage invoicing
• Manage calendars and schedule meetings and calls
• Light executive assistant support including scheduling, reminders, and occasional PA tasks

Office Management

• Oversee day to day office organization and light tidying
• Stock snacks, beverages, and office supplies
• Coordinate basic errands and vendor needs
• Ensure the office environment feels polished and well maintained

General Operations

• Anticipate needs and support internal systems
• Assist with ad hoc projects as needed
• Data entry related to trips planned, CRM, itinerary reviews

Ideal Candidate

• Highly organized, detail oriented, and proactive
• Calm under pressure and comfortable juggling priorities
• Polished, discreet, and professional communicator
• Tech savvy and quick to learn new systems. AXUS experience is a plus
• Enjoys being in office and takes pride in creating order

Schedule & Location

• Santa Monica based
• In office 4 days per week
• Occasional weekend coverage to assist in urgent matters

Benefits

• Travel perks available after 6 months, including access to preferred partner benefits and industry amenities
• 401(k) matching after 1 year
• Paid time off
• This is an opportunity to be a trusted, integral part of a respected luxury travel brand and to work closely with a small team who values excellence, autonomy, and trust.

Salary and Benefits:

• Please note that the salary will vary based on factors including but not limited to experience, education, previous performance, etc.
• Bonus
• Some benefits included like 401k matching (springing), tech stipend, two luxury retreats yearly, and more.
• Health Benefits (Q4 2026)

Pay: $65,000.00 - $80,000.00 per year

Work Location: In person