Executive Assistant

How to Apply:

Please email your resume and a brief cover letter to [email protected] with the subject line “Executive Assistant Application - Your Name”.

Job Title: Executive Assistant

Department: CEO / Co-Founder

Location: Encino (Hybrid)

Who We Are:

CrossCheck Studios is a dynamic Gen-Z Media Company focused on curating Gen-Z content through brand partnerships, high-quality production, and event activations. We craft and deliver innovative content that resonates with the younger generation, making us the go-to destination for creators looking to make a significant impact in the digital space.

Job Description:

CrossCheck Studios is seeking a full-time executive assistant to support our CEO & Co-Founders day to day. The ideal candidate will provide top-level assistance for two high-level executives and have interest of growing in the entertainment industry, specifically in talent management, creative agency, and talent-facing branded partnerships. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf and more. We are a start-up, so no job is too big or too small for any of our team.

Essential Responsibilities:

• Manage CEO + Co-Founder’s calendar scheduling - including video calls, in-person meetings, + personal agendas.
• Manage CEO + Co-Founder’s travel bookings - including itineraries, in-person meetings, flights, accommodations, and all communication with a brand’s travel agency (if needed). Act as CEO + Co-Founder’s point-of-contact during all travel.
• Manage/schedule CEO + Co-Founder’s events - including branded events, red carpets, photoshoots, happy hours, etc.
• Attend all of the CEO’s video meetings (unless directly specified), keep meeting minutes/notes, task lists, and ensure the organization of the CEO’s desk.
• Coordinate communication with business managers and legal team when necessary for contracts, invoicing, and expenses.
• Track company expenses - specifically for the CEO + Co-Founder when traveling.
• Support the Co-Founder in personal tasks as needed.

Qualifications:

Basic Requirements + Desired Characteristics:

• Bachelor’s Degree
• Previous Experience / Keen Interest in working in talent management, creative agency, and talent-facing branded partnerships.
• Flexible, personable, and a self-starter
• Team player/collaborative
• A positive attitude and an eagerness to learn
• Passionate about entertainment, pop culture, and the creator economy.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Additional Requirements:

• Must be willing to work hybrid in Encino
• Must have work authorization to work in the United States
• Willingness to work overtime and on weekends with short notice.
• Hybrid: This position has been designated as hybrid.

What We Offer:

• Hands-on experience in a creative and collaborative environment.
• Mentorship from experienced content creators and marketers.
• Opportunities for professional development and growth.
• Health Insurance & 401k