Assistant Accounting Manager

Job Summary

The Assistant Accounting Manager is a hands-on accounting leader who supports the Accounting Division Manager in delivering accounting excellence to clients of The Cash Flow CFO (CFCFO) and The Profit Masters (TPM); a subsidiary of The Cash Flow CFO. The primary focus of this role is the accounting work itself: leading and executing new client onboarding, completing clean-up projects, and managing a portfolio of bookkeeping clients while providing overflow and coverage support to the Account Managers. The Assistant Manager also reviews and directs Account Manager work as needed, helps build and maintain the division’s systems and training, supports hiring, and serves as backup for the Division Manager when she is out.

Responsibilities

ACCOUNTING DELIVERY & BOOKKEEPING

Manage a Portfolio of Maintenance Clients

• Own the full-cycle bookkeeping for a small book of assigned clients, including transaction coding, bank and credit card reconciliations, AP/AR, payroll entries, and adjusting entries
• Deliver accurate, on-time month-end financials for assigned clients
• Serve as the primary accounting contact for assigned clients, resolving requests promptly and accurately

Provide Overflow & Coverage Support

• Step in to cover Account Manager client work during PTO, leaves of absence, vacancies, and account transitions
• Take on overflow work when team capacity is stretched, as directed by the Division Manager
• Ensure coverage is seamless for the client, with no drop in quality or timeliness

Uphold CFCFO & TPM Accounting Standards

• Follow and model the Chart of Accounts, accounting standards, and division SOPs on every file
• Document all time and tasks daily, separating billable client time from internal management time

CLEAN-UP PROJECTS

Scope Clean-Up Work

• Assess the condition of new and existing client books, identify issues, and document a thorough list of clean-up tasks
• Estimate the hours and timeline required and review the scope with the Division Manager

Execute & Manage Clean-Up Projects

• Complete clean-up work including historical reconciliations, correcting misclassifications, cleaning up balance sheet accounts, and mapping books to the correct Chart of Accounts
• Delegate portions of clean-up work to Account Managers where appropriate, then review their work and ensure required adjustments are made
• Track progress against the estimated hours and timeline, and flag scope changes or budget overruns to the Division Manager early
• Document findings and key decisions so the client and any additional team members have the full context

NEW CLIENT ONBOARDING

Lead Onboarding for Smaller or Less Complex Clients (as assigned by the Division Manager)

• Manage onboarding end-to-end as per the established processes
• Lead a thorough kick-off call
• Document & maintain a thorough list of all clean-up and onboarding tasks
• Maintain constant communication with clients, including a weekly meeting and weekly email check-ins throughout the onboarding process
• Lead the transition from onboarding to ‘maintenance’ with an Account Manager within 60 days of the kick-off call, ensuring a seamless client experience

Support Onboarding for Larger or More Complex Clients

• Partner with the Division Manager, who leads the kick-off call and client relationship
• Execute and coordinate the clean-up and onboarding tasks, delegating to Account Managers where appropriate
• Provide the Division Manager with timely, detailed status updates to support client communication

For All New Clients

• Build out Client SOPs & Financial Information so the account is ready for a smooth handoff to maintenance

TEAM SUPPORT & WORK REVIEW

Direct & Review Account Manager Work

• Regularly review client files and Account Manager work as assigned by the Division Manager, provide feedback, and ensure required adjustments are made
• Assign and prioritize Account Manager tasks on onboarding, clean-up, and coverage work

Be a Technical Resource for the Team

• Serve as a first point of contact for Account Manager technical accounting questions
• Dig in to understand complexities, investigate solutions, and assist in problem solving

Partner with the Division Manager on Team Performance

• Share timely, specific observations about Account Manager work quality and development needs with the Division Manager
• The Division Manager retains ownership of people mana…