Part Time Marketing & Communications Assistant

Marketing & Communications Assistant

Job Description

Position Title: Marketing & Communications Assistant

Reports To: Marketing & Communications Coordinator or Designee

FLSA Status: Hourly Non-Exempt

Classification: Classified - Part-Time

Work Schedule: Year- Round

Compensation: Starting at $20.00 per hour

Location: Remote - Travel May Be Required

Position Summary:Under the direction of the Marketing & Communications Coordinator or designee, the Marketing & Communications Assistant provides administrative, logistical, and communications support for schoolwide marketing, family communications, field trips, events, and related student and family engagement activities. This is a supportive classified position responsible for assisting with established processes, preparing and organizing materials, maintaining records, supporting registration and communication workflows, and completing assigned projects. The position does not supervise employees or independently establish department procedures, approve communications, or make programmatic decisions. The Marketing & Communications Assistant works collaboratively with school staff and departments to help ensure that information provided to students and families is timely, accurate, organized, family-friendly, and consistent with Elite Academic Academy’s communication and brand standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Marketing & Communications Support

• Provide administrative and project support to the Marketing & Communications Coordinator and department.
• Assist with preparing, formatting, proofreading, and distributing schoolwide communications.
• Support the development of family-friendly messaging for school programs, events, activities, opportunities, and announcements.
• Assist with gathering information, photographs, content, and other materials needed for marketing and communication projects.
• Help organize and maintain digital files, communication calendars, registration information, photographs, and other department records.
• Assist with schoolwide marketing and communication projects as assigned.
• Support the development and coordination of the school yearbook, including gathering photographs, organizing content, and assisting with communication and submission timelines.
• Complete other related duties as assigned.

Field Trip & Event Setup Support

• Assist staff with the administrative and logistical setup of schoolwide field trips, events, and student activities.
• Support the creation and organization of field trip registration forms and related materials.
• Assist with gathering and organizing event information, including dates, locations, grade levels, capacity, costs, registration deadlines, cancellation information, and family expectations.
• Support registration processes by monitoring submissions and organizing registration information.
• Transfer, organize, and maintain registration data from JotForm or other approved platforms into Monday.com or other school systems.
• Assist with maintaining participant lists, waitlists, attendance information, and other event-related records.
• Prepare student rosters, manifests, check-in materials, medical notes or information provided through approved school processes, and other materials needed by designated staff.
• Assist with preparing and distributing calendar invitations, staff information, schedules, directions, and logistical details.
• Support communication with venues and community partners regarding routine logistical information at the direction of the Marketing & Communications Coordinator or other designated staff.
• Assist with tracking deadlines and completing follow-up tasks related to field trip and event preparation.
• Help ensure field trip records and materials are organized and available to appropriate staff.
• Provide day-of-event administrative or logistical support when assigned.
• Refer questions, concerns, exceptions, or decisions requiring administrative approval to the appropriate supervisor or designated staff member.

Field Trip & Event Communications

• Assist with preparing student and parent communications for schoolwide field trips and events.
• Support the distribution of registration announcements, reminders, confirmations, waitlist notices, event instructions, and follow-up communications.
• Help ensure families receive clear and timely information throughout the registration and event…