Executive/Personal Assistant to Founder

JRN#2508

A dynamic and entrepreneurial founder is seeking a highly organized, proactive, and resourceful Executive/Personal Assistant to serve as a trusted right hand across both business and personal matters. This is an exciting opportunity to join a fast-paced, growing company and work alongside a visionary leader who is constantly building, creating, and connecting. The ideal candidate thrives in an ever-evolving environment, enjoys wearing multiple hats, and is energized by helping bring order, structure, and efficiency to a busy executive’s life. This role requires someone who is highly adaptable, detail-oriented, tech-savvy, and able to anticipate needs before they arise. No two days will look the same, making this an excellent opportunity for someone who enjoys variety, problem-solving, and being deeply embedded in the day-to-day operations of a growing business.

Responsibilities:

• Function as more than just an executor of tasks - serving as a trusted sounding board, thought partner, and organizational force who helps the Founder stay focused on what matters most
• Manage and maintain a complex and ever-changing calendar across professional and personal commitments
• Coordinate meetings, calls, appointments, and scheduling logistics
• Assist with inbox management, follow-up communications, and prioritization of action items
• Prepare agendas, meeting materials, and briefing documents as needed
• Track projects, deadlines, and key deliverables to ensure timely follow-through
• Serve as a gatekeeper and trusted liaison between the Founder and internal/external stakeholders
• Coordinate domestic and international travel arrangements, itineraries, reservations, and transportation
• Manage personal appointments, gifting, errands, and lifestyle logistics
• Conduct research and source vendors, services, products, and solutions as needed
• Assist with special projects and ad hoc requests across both business and personal matters
• Help streamline day-to-day operations and create systems that improve efficiency
• Coordinate with clients, partners, vendors, and external stakeholders professionally and discreetly
• Assist with event planning, networking events, dinners, and offsite logistics
• Support special projects from concept through execution
• Identify opportunities to improve processes and create organizational systems
• Help ensure nothing falls through the cracks in a fast-moving environment

Requirements:

• 5+ years of experience supporting a founder, entrepreneur, executive, or high-level professional
• Previous startup, entertainment, media, creative, or entrepreneurial environment experience preferred
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Highly resourceful, proactive, and solutions-oriented
• Comfortable managing multiple priorities and shifting demands simultaneously
• Tech-savvy and proficient with modern productivity and communication tools
• Able to exercise excellent judgment, discretion, and confidentiality
• Positive attitude with a no-task-too-small mentality
• Strong sense of ownership and accountability
• Naturally anticipatory and able to think several steps ahead

Schedule: Full-time with flexibility

Compensation: Up to $100K, healthcare stipend

Location: Hybrid, LA-based