Executive Administrative Assistant to the President — Part-Time

Overview

We are seeking a dynamic and highly organized Part-Time Executive Administrative Assistant to support the President of our organization. This vital role offers an exciting opportunity to work closely with senior leadership, ensuring smooth daily operations and effective communication across the company. The ideal candidate will bring energy, professionalism, and a proactive approach to managing complex schedules, coordinating projects, and handling confidential information with discretion. Join us to contribute to a vibrant workplace where your organizational skills and technical proficiency will make a meaningful impact every day.

Responsibilities

• Manage and coordinate the President’s calendar, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Provide comprehensive administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and maintaining organized filing systems.
• Assist with organizing events, conferences, and internal meetings by handling logistics, preparing materials, and coordinating with vendors or participants.
• Handle internal communication efficiently by managing multi-line phone systems, practicing professional phone etiquette, and facilitating clear communication between departments.
• Support bookkeeping and data entry tasks using QuickBooks and other productivity software to ensure accurate financial records and expense tracking.
• Collaborate with C-suite executives on project coordination efforts, ensuring deadlines are met and deliverables are aligned with organizational goals.
• Maintain confidentiality of sensitive information while managing office operations, including front desk duties, filing systems, and office supplies management through efficient office management practices.

Requirements

• Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and video conferencing software such as Zoom or Microsoft Teams.
• Excellent written and verbal communication skills coupled with professional phone etiquette.
• Technical proficiency in office management tools including multi-line phone systems, DocuSign for electronic signatures, and basic bookkeeping software like QuickBooks.
• Demonstrated experience in event planning, project coordination, data entry, filing systems, and clerical support functions.
• Ability to handle confidential information discreetly while maintaining a high level of professionalism.
• Strong typing skills with attention to detail for proofreading and transcription tasks.
• Experience in managing executive calendars, arranging business travel logistics, and supporting internal communication efforts is highly desirable.

Join us as a Part-Time Executive Administrative Assistant to the President — an energetic role perfect for motivated professionals eager to make a difference through exceptional organizational support!

Pay: $20.00 - $50.00 per hour

Expected hours: 5.0 – 20.0 per week

Security clearance:

• Secret (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: Remote