Senior Executive Assistant (Remote)

Senior Executive Assistant (Remote)

This part-time, 100% remote role is only for US-based candidates. Please note that Hey Girl Friday does not currently consider applicants from outside the US.

Executive Assistant (Client Advocate)

Hey Girl Friday is an Executive Assistant Agency based in the United States. We partner with kind, efficient, and innovative EAs (Client Advocates) and provide them with flexible and fulfilling work. Client Advocates take ownership of day-to-day administrative and operational tasks, forming trusted partnerships that are professional yet personal, empowering Clients to focus on high-value work and perform at their very best.

The mission of the Client Advocate is to help their Clients reclaim time, streamline operations, and drive business growth by anticipating needs, managing priorities effectively, and proactively expanding their own responsibilities to deliver increasing value. The Client Advocate contributes to Hey Girl Friday’s mission of “setting the bar” for what it means to be an exceptional Executive Assistant.

JOB COMPETENCIES

You are responsible for providing support to Clients assigned by Hey Girl Friday. Support may include and is not limited to:

• Operational + Process Excellence – Executes tasks accurately, improves workflows, and manages logistics efficiently. Follows-through on commitments with discipline and high standards. Keeps calendars, projects, and priorities flawlessly organized; minimizes errors. Perseveres despite challenges and upholds the utmost confidentiality with Client’s information.
• Communication Skills – Communicates clearly, concisely, professionally, and listens actively.
• Proactivity + Initiative – Anticipates needs, solves problems before they arise, and confidently takes ownership of new responsibilities. Contributes ideas without waiting to be asked while building and maintaining relationships with discretion and professionalism.
• Adaptability + Composure – Thrives under shifting priorities and remains calm under pressure.
• Analytical + Critical Thinking – Makes sound decisions and solves problems effectively using reasoning and insight.

CULTURAL COMPETENCIES

• Kind + Welcoming – Treats everyone with warmth, courtesy, respect, and professionalism. Contributes to Hey Girl’s culture of belonging.
• Trustworthiness + Integrity – Demonstrates honesty, accountability, and reliability in all interactions. Is transparent and takes ownership.
• Collaboration + Team Orientation – Works well with others, supports teammates, and contributes to a positive environment. Considers others in decisions and acts for the good of the team.
• Curiosity + Open-mindedness – Approaches situations with interest, listens actively, and is non-judgmental. Is eager to learn and grow and has proven posture of humility.
• Enthusiasm + Client Focus – Brings energy, positivity, and a caring, Client-centered approach. Is authentic and a good listener, builds trust and rapport with HGF and Clients. Understands the role of an Executive Assistant is important and has influence across the organization.
• Self-awareness + Empathy – Presents self professionally, communicates gracefully, and maintains composure in all situations. Recognizes their own emotions and impact on others, responds thoughtfully, and adapts behavior with empathy and respect.
• Attentiveness + Thoughtfulness – Notices details, considers impact on others, and acts thoughtfully. Is self-aware and empathetic to others.

QUALIFICATIONS

• Based in the United States
• 5+ years experience as an Executive Assistant or experience in Operations
• 3+ years experience working in a remote setting
• Available daily (Mon-Fri) during business hours in your respective time zone, and able to dedicate at least 20 hours/week (4 hours/day)
• Able to commit to a minimum of 1 year with Hey Girl Friday
• Proficiency in Google Suite + Microsoft 365 required
• Proficiency in multiple Project Management software tools
• A presentable in-home office setup including Mac or PC Computer (with webcam) and reliable devices (Wi-Fi, cellphone, etc.)
• A fast and reliable internet connection
• Ability to organize a daily workload by priorities
• Excellent written and verbal communication
• Bachelor’s degree preferred

OUTCOMES

What success looks like in this role:

• Calendar + Time Management
• All meetings, calls, and com…