Assistant Director, Governance Operations

Assistant Director, Governance Operations

College Board - Governance, Membership, Events and Access (GMEA)

Location: This is a hybrid role and requires the candidate to be on-site at the New York office every Tuesday and Wednesday, as well as on-site for all Governance meetings, national events as needed, and in person division meetings.

Role Type: This is a full-time position

About the Team

The Governance, Membership, Events & Access (GMEA) team at College Board is a close-knit, dedicated team of 20 people who are committed to member-led, mission-driven work. GMEA is organized around three connected functions: Governance stewards the enterprise structures and institutional relationships that anchor College Board’s legitimacy, accountability, and influence, including oversight of the 31-member Board of Trustees, 3 national and 6 regional assemblies, and the annual nominations and election cycles for all governance bodies; Membership leads operations, strategy, and execution for a national network of 6,000+ member institutions, spanning colleges, universities, secondary schools, districts, systems, and nonprofits, including the delegate structure that elects Trustees and council members; and Events leads strategy and execution of College Board’s most consequential enterprise convenings, including six national events and the Board of Trustees retreat, such as Forum, the AP Annual Conference, NASAI, A Dream Deferred, the HBCU Conference, and Prepárate. The team serves as the direct link between member institutions and College Board, ensuring the voices of our members and the students they serve are at the center of our work, and oversees the development of content for annual Forum governance meetings, national assembly meetings, and Board of Trustees meetings, along with management of all meeting logistics and strategic communications.

About the Opportunity

As the Assistant Director, Governance Operations, you will manage the meetings, logistics, and relationships that keep our governance program running seamlessly, from Board of Trustees convenings to Council meetings and events. This is a highly visible role, serving as a first point of contact for some of our most influential member leaders and regularly working across senior leaders internally and externally, while forging strong partnerships with the administrative staff and executive assistants who support them. You bring a detail-driven, customer-centric mindset, thrive in fast-paced environments, and are eager to become an expert in College Board’s governance structure and bylaws. Scheduling is a major, ongoing part of this work: you will juggle multiple calendars, competing priorities, and tight timelines across Trustees, Council members, and internal stakeholders, so precision and consistency are essential.

In this role, you will:

Meeting and Logistics Planning (40%)

• Ensure flawless execution of high-profile governance meetings and retreats, including but not limited to: attendee logistics and itineraries, scheduling of events and dinners, and meeting execution
• Serve as advance and day-of logistics lead, liaising with A/V technicians, venue staff, and external partners to ensure events run smoothly and meet the needs of all stakeholders
• Develop and maintain an archive of governance communications around event planning, capturing best practices and streamlining future logistics support
• Coordinate onboarding and support orientation of Board of Trustee and Council member leaders
• Develop and manage meeting budgets.
• Manage forward planning of governance meetings and events, proposing future dates and sites across Trustee and Councils
• Support the national events team as needed in the planning, communications, and on-site logistics at various annual events in support of member leaders and GMEA team.
• Help compile presentation decks and documents for Council and Trustee meetings in Boardvantage system
• Coordinate calendars and share invites for rehearsal meetings
• Develop and maintain strong, reliable working relationships across the organization and with our members on behalf of the team

Procurement and Travel (30%)

• Own the full procurement lifecycle, including purchase orders, contracts, and invoice processing, working closely with Finance and Legal to ensure vendors are paid on time and within budget
• Manage College Board travel to deliver seamless travel logistics for member leader travel and/or group …