Executive Assistant to the CEO

Executive Assistant to the CEO

Adobe Road Winery — Petaluma, CA (On-Site)

If you’ve been waiting for a front-row seat to something extraordinary, this is it.

Adobe Road Winery is not your typical wine company, and this is not your typical EA role. We are weeks away from opening the most talked-about winery project in the wine world, and the CEO needs a world-class right hand to help run it all. If you thrive in fast-moving, high-energy environments, love wine, and would love to help change the wine world, keep reading.

Who We Are

Adobe Road Winery is an award-winning boutique producer crafting small-lot, handcrafted wines from Napa and Sonoma counties, with over one hundred 90+ scores from Wine Spectator and Robert Parker’s Wine Advocate. Our lifestyle brand, The Racing Series, is scaling rapidly and turning heads across the country.

Adobe Road is the sister company of The Racers Group, one of the most successful professional sportscar racing teams in North America, with four wins at the 24 Hours of Daytona, a victory at the 24 Hours of Le Mans, seven championships, and over 100 professional wins worldwide. Our CEO and Founder, Kevin Buckler, is a championship-winning racing driver who brings that same obsession with winning to everything we build.

And right now, we are building something that has never been done before.

The New Paradigm

We are putting the finishing touches on a one-of-a-kind, 16,000 sq. ft. Riverfront Winery & Entertainment Complex in the heart of downtown Petaluma on the Petaluma River. There is nothing else like it in the wine industry. This three-story architectural statement combines a state-of-the-art production winery, a motorsports museum celebrating TRG’s racing legacy, a spectacular rooftop event terrace with sweeping river views, a commercial kitchen anchored by a custom 7,000-lb Italian pizza oven, and eight unique event spaces. Ten years in the making. A grand opening on the horizon. Already generating buzz from national media and television. This is “The New Paradigm” of wine country, and you will have a front-row seat to all of it.

The Opportunity

As Executive Assistant to the CEO, you will be Kevin’s strategic partner, right hand, and first line of support. This is not a coffee-and-calendar role. This is a high-impact position that touches every corner of the business, from daily operations and executive communications to events, business development, and investor relations. You will be in the room where it happens, and you will help make it happen.

This role is for someone who is proactive by nature, unflappable under pressure, discreet with sensitive information, and genuinely excited about being part of a winning team.

What You Will Do

• Manage Kevin’s calendar, communications, and priorities across all channels of the business
• Triage and manage incoming requests, emails, and correspondence, keeping Kevin informed and ahead of every deadline
• Coordinate travel, events, meetings, and logistics
• Support business development, investor communications, and partnership initiatives
• Assist with event planning and execution across our new Riverfront Entertainment Complex
• Manage confidential information with the highest level of discretion
• Anticipate needs before they arise, identify inefficiencies, and bring solutions, not just problems
• Represent Adobe Road in all interactions with partners, clients, and VIP guests
• Travel and work select evenings and weekends as needed for events and client engagements

What We Are Looking For

• Proven experience supporting C-level executives, ideally in a fast-paced, entrepreneurial environment
• Deep knowledge of and genuine passion for wine and the hospitality industry
• Exceptional organizational skills with a demonstrated ability to manage multiple competing priorities without breaking a sweat
• Outstanding verbal and written communication skills with a polished, professional presence
• Discretion, integrity, and sound judgment when handling confidential information
• Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint)
• Experience booking travel, managing complex calendars, and coordinating logistics
• A proactive, solutions-oriented mindset (you do not wait to be told what to do)
• The ability to roll with whatever comes down the pipeline with both a sense of urgency and a sense of humor and with little or no drama please
• A genuine love for being part of a winning team and a positiv…