Executive Assistant to the Dean and Office Manager

Executive Assistant to the Dean and Office Manager

College of Arts and Sciences

JOB SUMMARY:

The Executive Assistant to the Dean and Office Manager provides high-level administrative support to the Dean and the College, and operational leadership for the College of Arts and Sciences (CAS) Dean’s Office. This role oversees daily office operations to ensure efficiency, professionalism, and alignment with College priorities.

The Executive Assistant to the Dean and Office Manager serves as a resource for the College’s administrative assistants and supervises the Dean’s Office student employees, setting performance expectations, coordinating workflow, and promoting best practices to ensure effective administrative support across CAS. The position oversees office resources, including equipment and operational systems, to support a well-functioning and responsive environment.

Serving as a trusted aide to the Dean, the Executive Assistant to the Dean and Office Manager drafts, prepares, and manages official correspondence and maintains confidential personnel records in accordance with University policies. The role acts as the primary liaison between CAS and Provost Office, Human Resources, Finance, and other campus business units, ensuring compliance, timely processing of personnel actions, and effective communication across departments.

The Executive Assistant to the Dean and Office Manager also coordinates and provides administrative support for CAS faculty meetings and Chairs’ Meetings, including agenda preparation, documentation, recordkeeping, and follow-up on action items.

This position requires knowledge about university policies and processes (including CBAs), sound judgment, attention to details, discretion, organizational leadership, and the ability to manage multiple priorities in a dynamic academic environment.

The anticipated start date for this position is the beginning of September.

SALARY INFORMATION:

In compliance with New York’s Pay Transparency Act, the annual base salary range for this position is $50,000 - $55,000. Adelphi University considers factors such as departmental budgets, scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. An annual base salary higher than the range may be warranted in circumstances where a candidate has demonstrable equivalent prior higher education experience at another University.

 

Adelphi University provides a comprehensive benefit package for faculty and staff employees. For a list of benefits provided to employees, please click here.

REPORTS TO: Dean

RESPONSIBILITIES & DUTIES:

1. Provide operational leadership for the CAS Dean’s Office, ensuring efficient, professional, and responsive administrative support across the College.
2. Working with the Dean and department chairs, supervise and evaluate administrative assistants within CAS, establishing workflow standards, performance expectations, and best practices to promote consistency and service excellence.
3. Assist in the development, implementation, and continuous improvement of office policies, procedures, and operational systems to enhance effectiveness and compliance.
4. Recruit, orient, train, and mentor new administrative assistants; supports professional development and cross-training where appropriate.
5. Supervise Dean’s Office student employees, including hiring, onboarding, scheduling, training, and assignment oversight.
6. Oversee office operations and resource management, including equipment, facilities requests, and work orders; ensures continuity of operations and proactive problem resolution.
7. Serve as primary administrative liaison to Human Resources, Finance, the Provost’s Office, Budget, Grants, Purchasing, Auxiliary Services, and the Registrar, ensuring timely processing of personnel, financial, and academic matters.
8. Maintain confidential personnel records; monitor and track evaluations, reappointment materials, promotion and tenure submissions; serve as administrative liaison to the Unit Peer Review Committees and the Faculty Committee on Retention, Tenure,…