Executive Assistant / Administrative Coordinator with Bookkeeping Support

Location: Los Angeles, CA
Work Location: In person
Schedule: Full-time, Monday through Thursday, 8-hour day shift
Pay Range: $22.00–$26.00 per hour, depending on experience
Reports To: Executive Director

About Us

Beverly Hills Loving Care is an assisted living community located in Los Angeles. We are looking for a dependable, detail-oriented, and professional Executive Assistant / Administrative Coordinator with bookkeeping experience to support our Executive Director and assist with daily administrative and accounting functions.

Job Overview

The Executive Assistant / Administrative Coordinator will provide direct administrative support to the Executive Director, help manage the office calendar and appointments, assist with customer service and resident/family communication, and support basic bookkeeping and accounting tasks.

This position is ideal for someone who is organized, punctual, trustworthy, comfortable working with numbers, and able to maintain professionalism in a busy assisted living environment.

Key Responsibilities

Administrative Support

• Manage the Executive Director’s calendar, appointments, and office schedule
• Provide administrative support to the Executive Director and management team
• Answer calls, greet visitors, and provide professional customer service to residents, families, vendors, and staff
• Assist with filing, recordkeeping, document organization, and general office support
• Maintain confidentiality of resident, employee, and company information
• Support day-to-day office operations as needed

Bookkeeping and Accounting Support

• Maintain accurate financial records and assist with bookkeeping duties
• Perform QuickBooks data entry
• Assist with accounts payable and accounts receivable
• Support invoice processing, payment tracking, and financial documentation
• Organize and maintain accounting department records and files
• Collaborate with management, sales, and operations teams on finance-related tasks

Qualifications

• 1–5 years of experience in bookkeeping, financial recordkeeping, administrative support, or a related role
• Experience with QuickBooks required
• Proficiency with Microsoft Office Suite, especially Excel
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to prioritize tasks and meet deadlines
• Strong customer service and communication skills
• Professional, dependable, punctual, and trustworthy
• Ability to work on-site in a fast-paced assisted living environment
• Spanish speaking is a plus, but not required

Benefits

• Health insurance
• Dental insurance
• Paid time off

Schedule

• 8-hour shift
• Day shift
• Monday to Thursday 8am-4pm

Work Location

In person

Pay: $23.00 - $27.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person