Executive Assistant

Position Overview

We are seeking an experienced Executive Assistant to support the CEO in the day-to-day running of a fast-growing corporate rental and consumables business. This is a central, high-trust role covering calendar and event management, report writing, financial report consolidation and CRM administration. The successful candidate will bring strong judgement, discretion and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings and travel arrangements
• Plan and coordinate internal and external events, including board meetings and corporate functions
• Prepare, format and proofread reports, correspondence and presentations
• Draft and consolidate board reports and papers ahead of meetings
• Consolidate financial reports and data from multiple sources for CEO and board review
• Maintain and update CRM records to support sales and client relationships
• Act as first point of contact for the CEO, screening calls, emails and requests
• Handle sensitive and confidential information with discretion

Technical & Systems

• Proficient across a range of software systems, with the ability to learn new platforms quickly
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Experience using CRM systems to manage client and contact data

Reporting & Communication

• Strong report writing skills
• Experience preparing and writing board reports
• Skilled at consolidating financial reports and data into clear, accurate summaries
• Excellent written and verbal communication

Organisation & Coordination

• Proven calendar and diary management for senior executives
• Event management experience, from small meetings to large corporate functions
• High attention to detail and strong prioritisation skills

Financial Acumen

• Ability to consolidate and reconcile financial data from multiple sources into clear, accurate reports
• Comfortable working with budgets, invoices and expense reporting
• Working understanding of P&L and cash flow reporting to support board and CEO papers
• Confident liaising with the finance team to gather, verify and present figures

Qualifications & Experience

• 5+ years’ experience as an EA or PA supporting a CEO or senior executive
• Experience working with a Board of Directors highly regarded
• Discretion, integrity and sound judgement handling confidential information
• Relevant tertiary qualification (business administration or similar) desirable

Confidentiality is essential to this role. This position has direct access to sensitive company, financial and board information. The successful candidate will be required to sign a confidentiality agreement and maintain the strictest discretion at all times.

Pay: Php40,000.00 - Php50,000.00 per month

Application Question(s):

• Do you have experience in this role?
• Do you have 5+ years of experience as an EA or PA supporting a CEO or senior executive?
• Do you have experience working with an Australian Client?
• Do you have experience working with U.S Client?
• How soon can you start?

Work Location: Remote