Bookkeeping & Marketing Assistant | Part-Time | Work From Home | Day Shift

Keep Australian Builds Financially Sharp and Digitally Visible

Put your bookkeeping and creative skills behind beautifully crafted Australian homes. Join Emapta as a Bookkeeping & Marketing Assistant, managing Xero accounts, subcontractor invoices, business administration, and digital content for a growing construction business. Strengthen financial organization and brand visibility while gaining valuable Australian industry exposure, expanding your capabilities, and making your part-time hours count alongside Emapta’s top 1% talent.

Your Blueprint for a Versatile Global Career

• Employment Type: Part-time (20 hours per week)
• Shift: Day Shift Weekends Off
• Work Setup: Permanent Work From Home

Exciting Perks Await!

• Competitive Salary Package
• Day Shift Schedule
• Permanent WFH arrangement
• Fixed weekends off
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Must Have

• 3 to 5 years of experience in bookkeeping, administration, or virtual assistant roles supporting a small business
• Hands-on Xero experience, including invoice entry, bank reconciliation, and accounts payable
• Experience managing business social media, including content scheduling and caption writing
• Proficiency in Google Workspace, including Gmail, Drive, Docs, and Sheets
• Proficiency in setting up new digital tools and using AI tools for content creation and administrative tasks
• Strong written English communication skills
• Proactive and organized approach to managing multiple priorities

Nice to Have

• Experience supporting Australian businesses, particularly in construction, building, or trades
• Familiarity with construction invoicing and subcontractor-heavy projects
• Basic website editing experience using WordPress, Squarespace, Wix, or similar platforms
• Proficiency in design tools such as Canva
• Experience coordinating external agencies or contractors

Your Daily Tasks

Bookkeeping (Xero)

• Monitor the business inbox and identify supplier and trade invoices from painters, electricians, plumbers, subcontractors, clients, designers, and suppliers
• Enter, code, and file invoices and receipts in Xero
• Match invoices and receipts to the correct projects
• Reconcile bank transactions weekly to maintain accurate and current financial records
• Follow up on missing invoices or required information
• Consolidate outstanding queries into a weekly list for the owners
• Liaise with the external accountant or bookkeeper on transactions and period-end requirements

Inbox and General Administration

• Filter and prioritize emails
• Flag correspondence that requires the owners’ attention
• Respond to routine inquiries
• Maintain organized project files in Google Drive
• Maintain a weekly action list for owner review and approval
• Monitor and respond to website and social media inquiries
• Refer qualified leads to the owners

Marketing and Social Media

• Plan and publish regular social media content using the company’s library of professionally photographed projects
• Write engaging captions aligned with the company’s brand
• Set up scheduling tools and AI-assisted workflows to automate content publication and reporting
• Maintain current website content, including project galleries and business updates
• Research marketing opportunities
• Source proposals from external agencies and contractors
• Present recommendations for a 12-month marketing plan
• Coordinate and manage external marketing contractors

Systems and Processes

• Recommend and implement tools, automations, and AI integrations to reduce manual work
• Document processes to ensure consistency, repeatability, and effective handover

About the Client

Our client is an Australian residential construction company specializing in new homes, renovations, and property developments across Bellarine and Geelong. They create thoughtfully designed residences that combine arch…