Senior Office Assistant

Company Overview
Palisadium Swim & Gym is a comprehensive fitness and wellness facility located in Cliffside Park, New Jersey. Our 12,000-square-foot facility is designed to provide members with a complete environment for strength, conditioning, wellness, and personal development.

The facility features modern fitness equipment, personal training, small-group training, nutritional coaching, a five-lane swimming pool, boxing studio, group fitness programs, and wellness amenities including steam and recovery areas. Our training programs are designed to serve members across a wide range of fitness levels and goals.

We are committed to creating a professional, welcoming, and motivating environment where fitness professionals can make a meaningful impact on members’ health and wellness journeys. Our team values expertise, positive energy, personalized service, and a genuine commitment to helping members achieve sustainable results.

Job Overview
We are seeking an energetic and detail-oriented Senior Office Assistant to join our team. In this vital role, you will manage daily administrative tasks, coordinate communications, and ensure the smooth operation of our banquet hall office. Your proactive approach and organizational skills will help create a seamless experience for both staff and clients.

Responsibilities

• Greet visitors, answer multi-line phone systems, and direct calls with professionalism and courtesy
• Manage front desk operations, including scheduling appointments and maintaining visitor logs
• Handle data entry, filing, and document proofreading to ensure accuracy and confidentiality
• Support office management tasks such as calendar management, office supply inventory, and basic bookkeeping using QuickBooks
• Assist with client communication, customer service inquiries, and support for event planning coordination
• Utilize Microsoft Office and Google Workspace tools to prepare reports, correspondence, and presentations
• Maintain organized records of confidential information while adhering to privacy protocols

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer literacy with excellent data entry and typing skills
• Experience with QuickBooks or similar bookkeeping software
• Exceptional organizational skills with the ability to prioritize tasks effectively
• Bilingual communication skills are a plus for serving diverse clients
• Excellent phone etiquette and customer service abilities
• Previous office or clerical experience, including handling confidential information with discretion
• Ability to manage multiple responsibilities efficiently in a fast-paced environment
• Strong attention to detail for proofreading documents and maintaining accurate records
• Effective time management skills to meet deadlines consistently
• Personal assistant or office management experience is advantageous

Join our team as a Senior Office Assistant to contribute your enthusiasm, expertise, and organizational talent! We value proactive individuals who thrive in dynamic environments and are committed to delivering outstanding service. This paid position offers an exciting opportunity to grow your career within a vibrant event-focused setting.

Pay: $38.00 - $49.00 per hour

Benefits:

• Flexible schedule
• Health insurance

Work Location: Remote