Executive Assistant (Remote)

Job Title: Executive Assistant

Location: Remote (applicants must live in Los Angeles, California)

Pay: $50.00 - $70.00/hr.,

Benefits: Medical, Dental, Vision, 401(k)

About Our Client

Addison Group has partnered with a well-established service-oriented organization that is recognized for delivering exceptional customer experiences and personalized support. With a strong commitment to quality, professionalism, and client satisfaction, our client fosters a collaborative team environment where employees are empowered to make a meaningful impact. They offer a positive workplace culture that values relationship-building, attention to detail, and outstanding service.

Job Description

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to senior leadership. In this role, you will serve as a trusted partner, managing complex schedules, coordinating travel, overseeing administrative priorities, and ensuring day-to-day operations run smoothly. In addition to traditional executive support responsibilities, this role will occasionally assist with personal tasks and errands as needed. The ideal candidate is professional, adaptable, detail-oriented, and thrives in a fast-paced environment where no two days are the same.

Key Responsibilities

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and events.
• Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.
• Prepare and submit expense reports in a timely and accurate manner.
• Screen and prioritize communications, ensuring urgent matters are addressed promptly.
• Assist with meeting preparation, agendas, presentations, and follow-up action items.
• Coordinate internal and external meetings, including logistics, catering, and materials.
• Plan and coordinate company meetings, client events, and special projects.
• Manage event logistics, vendor relationships, and scheduling to ensure successful execution.
• Partner closely with Executive Assistants across two sister companies to ensure seamless communication and coordination.
• Assist with special projects and administrative initiatives as assigned.
• Maintain confidentiality when handling sensitive business and personal information.
• Anticipate executive needs and proactively resolve issues before they arise.
• Assist with occasional personal tasks and errands, and miscellaneous errands as needed.

Qualifications

• 5+ years of Executive Assistant experience supporting senior-level executives.
• Strong calendar management and travel coordination experience.
• Experience managing expense reports and executive-level administrative functions.
• Exceptional organizational and time management skills.
• Ability to prioritize multiple responsibilities and adapt to changing priorities.
• Professional communication skills, both written and verbal.
• High level of discretion and ability to maintain confidentiality.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and Expensify.
• Positive, “can-do” attitude with a proactive mindset.
• Resourceful problem solver who takes initiative and ownership.
• Strong sense of urgency and follow-through.
• Team-oriented and collaborative, while also capable of working independently.
• Comfortable operating in a fast-paced, entrepreneurial environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.